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Administrative Assistant - K (Part-time)

Vassar College Poughkeepsie Full-Time
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Vassar College

Administrative Assistant - K (Part-time)


Department: Lifelong Learning Institute

Duration of Position: Academic year / Part time

Position Type: Staff

Posting Date: 09-06-2019

Posting Removal Date: Open Until Filled

Posting Number: 1001653

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke free/tobacco free campus.

Position Summary and ResponsibilitiesThe Administrative Assistant position provides administrative support to the Vassar College Lifelong Learning Institute. The Administrative Assistant position is for 8 hours per week, 9am -5pm, on Fridays, during the LLI 8-week semesters, with an additional 4 weeks per semester prior to the start of classes, for a total of 24 Fridays per year. This position will start this fall, on September 6, 2019.

Responsibilities:
  • Respond to inquiries and provide reception for members and callers;
  • Calendar and department site management;
  • Reservation of rooms for special events;
  • Assist and support presenters/instructors and class managers with course preparation and arrangements; including photocopying and distributing course materials;
  • Update course catalog and student handbook;
  • Provide general administrative support, including filing and securing confidential records, ordering of supplies, data entry and producing and reviewing various reports;
  • Perform other duties as assigned.


Qualifications
Qualifcations: Two to four years of administrative support experience; Comfortable in a supporting role while also demonstrating initiative and self-motivation; Strong organizational skills and keen attention to detail; Strong written and interpersonal communication skills; Ability to prioritize and manage time appropriately to ensure that deadlines are met and materials are accurate; Proficient with Microsoft Office products and Calendar Management (Word, Excel, and Powerpoint) and Google products (Documents, Forms, and Spreadsheets in particular); Familiar and/or comfortable with navigating various databases and data-entry protocols; The ability to interact effectively with a diverse community of presenters, members and staff in an efficient, professional manner is required.

Required Applicant Documents
Resume
Cover Letter
Contact Information for 3 References

Optional Applicant Documents

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your cover letter, resume, contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. This position will remain open until filled.

For full consideration applicants should apply by:

Anticipated Start Date:
09-06-2019

Anticipated End Date (If Applicable):

To Apply
All applicants must apply online at: URL blocked - click to apply.

Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

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Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management

Location

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Administrative Assistant - K (Part-time)
Estimated Salary: $64K
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Job ID: 1509490

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Founded in 1861, Vassar College is a highly selective, residential, coeducational liberal arts college. Consistently ranked among the top liberal arts colleges in the country, Vassar is renowned for pioneering achievements in education, for its long history of curricular innovation, and for the beauty of its campus.

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