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Concur Travel & Expense Coordinator

Accede Solutions Inc Rosemont, IL Full-Time
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The Travel & Expense (T&E) Program Administrator will be responsible for customizing and managing the company’s Travel & Expense Policy, System, Interfaces and Processes to meet both the business and policy needs of each business unit.  The position will proactively build a more scalable onboarding and training process for booking travel and completing expense reports, while ensuring compliance.  The T&E Program Administrator also plays a significant role in selecting and negotiating with the Company’s preferred travel partners. 

Position Responsibilities may include, but not be limited to:

•       Develop and issue Request for Proposals (RFPs) for the travel category, evaluate vendor responses, make vendor selection decisions.

•       Negotiate corporate travel rates and programs for hotels, airlines, rental cars, meetings etc. 

•       Serve as the Central Administrator of the Concur Travel & Expense system, responsible for the unique configurations of each business unit.

•       Maintain and evolve the library of audit rules in Concur, used to manage and automate enforcement of the company’s T&E Policy.

•       Periodically review the Company’s T&E policy and make recommendations to senior management to update the policy as needed

•       Take the lead in working with business unit Finance leaders to customize Concur in order to meet any policy needs unique to their BU.

•       Monitor each business unit’s departmental structure to ensure the HR, Concur, and ERP systems remain in sync, while building a more formal change management process.

•       Develop expertise in using Concur’s reporting tools (on both the travel and expense sides) to disseminate summary information to company’s senior leadership team

•       Maintain database of travel related contracts; proactively manage contract renewals and extensions

•       Load and update all preferred vendors, negotiated rates, and audit rules to ensure compliance.

•       Support future implementations of Concur Travel & Expense.

•       Continue to develop improved, scalable training materials for simple onboarding of new users.

•       Take the lead in resolving technical questions about Concur received from Finance or Shared Services representatives across the company

•       Other project work supporting the Strategic Sourcing department as required


Required Skills and Experience:

•       Bachelor’s Degree in Accounting, Finance, Purchasing, Computer Science, or related field.

•       Professional work experience in travel, expense, accounts payable, audit, shared services, or related field is required Experience using Concur Travel & Expense is preferred

•       Excellent verbal communication skills, including the demonstrated ability to listen and to communicate effectively and persuasively with individuals and in presentations to groups.

•       Excellent written communication skills, including the demonstrated ability to clearly, concisely, and persuasively compose correspondence which communicates messages effectively using appropriate tone, grammar, and word usage.

•       Ability to multi-task between many different tasks and projects                                  

•       Proficient in Microsoft Office; advanced level skills in Microsoft Excel

Concur, T&E, Travel and expense, Administrator, Program Administrator

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Verbal Communication
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Job ID: 257483000006828028


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