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Executive Assistant

Atrium Staffing Jersey City Full-Time
$70,000.00/ year
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Our client is a well-known real estate company seeking an Executive Assistant to support multiple senior executives.  The ideal candidate will be detail oriented, can work independently and on a team, interacting with all levels of staff. The Executive Assistant will remain calm under pressure and demonstrate a high-level of professionalism and flexibility.    

Salary/Rate: $70K

Position Overview: The Executive Assistant will support multiple senior executives and provide team support.
Responsibilities of The Executive Assistant: 

  • Responsible for heavy calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones
  • Create and modify PowerPoint presentations (i.e. Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.  Attention to formatting and a critical eye are required to review formatting, proofing, etc.
  • Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills
  • Organize heavy travel arrangements as required and update executives’ calendar with details
  • Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
  • Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues
  • The Executive Assistant should work effectively without constant and direct supervision or guidance
  • Promptly respond to requests with accuracy and a courteous demeanor
  • Manage email filing and document preparation for internal and external meetings
  • Additional administrative tasks including mail, copying and binding, and submitting and processing of invoices
  • Provides administrative support to other groups when time warrants, during absences, holidays etc.
  • Demonstrate an awareness of the fundamental business principles as well as an understanding of the organization to ensure appropriate decision-making protocols are followed


  • (3-5) years’ experience supporting at the executive level
  • Demonstrates ability to handle confidential information appropriately
  • Highly proficient in Microsoft Suite, experience with Concur is a plus
  • Extremely organized, ability to anticipate requests and be proactive
  • Attention to detail
  • Excellent written and verbal communication skills
  • Ability to stay focused, efficient, and effective in managing multiple priorities
  • Strong interpersonal skills and good judgment
  • Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
  • Team player – provide support to other groups when time warrants, during absences, holidays etc.
  • Overtime as necessary

Education Requirements: Bachelors degree

Benefits: Full Benefit Package 

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Recommended skills

Attention To Detail
Stress Management
Professional Attitude
Self Motivation
Decision Making


Salary Details

This salary was provided in the Job Posting.
Yearly Salary
This salary is within the average salary range of $34,992-$120,000 for this role in this location

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Executive Assistant
$70,000.00/ year
Estimated Salary: $100K
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