Under general supervision, performs the full range of payroll preparation, processing,
and confirmation functions for the timely and accurate completion of payroll for all
District employees; and may participate in special payroll or accounting projects.
Audits employee time and labor based on data submitted by the various District
departments, Timekeepers, and clerical staff; and interacts with Timekeepers as
required to verify data, and resolve discrepancies.
Analyzes pay-line data, verifies accuracy, and makes appropriate adjustments.
Runs queries to validate data from the time and labor interface (OTS), analyzes
information, and updates databases and spreadsheets as needed.
Calculates final paycheck amounts for retiring or terminating employees; and
processes monthly paychecks to retirees.
Enters employees' exception time into appropriate databases, confirms data, and
distributes exception time forms to Timekeepers and clerical staff.
Analyzes data in order to determine retroactive pay adjustments.
Runs queries to confirm supplementary payments awarded to employees eligible
for special incentive programs.
Enters wage levies and garnishment amounts into employee payroll deductions.
Processes accounts payable checks (PYAP) for payroll deductions, child support,
union dues, and garnishments.
Responds to inquiries from employees regarding paycheck amounts, deductions,
leave accruals, direct deposit, and other concerns.
May provide task specific training to new and/or subordinate staff at the direction
of the Controller or CFO.
Maintains and updates computer based and paper files for retention of payroll.
May participate in ad-hoc or ongoing payroll or accounting projects at the
direction of the Payroll Administrator, Controller, or CFO.
Performs related duties as required.
AC Transit - Class Specification Bulletin
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Education: Equivalent to a Bachelor's degree from an accredited college with major
coursework in accounting, business administration, or a closely related field.
Experience: Equivalent to two (2) years of recent and verifiable experience at the
technical clerical level in a professional payroll position. Additional years of experience
may be substituted for required education on a year-for-year basis.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge Of: One or more payroll, spreadsheet, and word processing software
programs at the intermediate level of proficiency; basic principles and practices of
payroll processing and accounting; and modern office practices and procedures.
Ability To: Learn and develop proficiency with newly implemented and current state of
the art software for payroll, spreadsheets, and word processing; read, understand,
interpret, and apply provisions from multiple Collective Bargaining Agreements;
analyze data from multiple sources, check for accuracy, and resolve errors and
discrepancies; perform mathematical computations rapidly and accurately; interpret
data from various accounting systems; communicate clearly both orally and in writing;
learn, interpret, and apply pertinent government accounting and payroll regulations;
and build and maintain positive working relationships with those encountered in the
course of work using principles of excellent customer service.
Must maintain the physical condition necessary to perform tasks in an office setting,
operating a personal computer, keyboards, and other peripheral equipment.