Accounting & Administrative Assistant

About the Company and Opportunity:

• Our client is a nonprofit founded in 1965 working to improve communities around the world
• The organization currently has operations in over 60 countries and its projects improve health and nutrition, education, and the inclusivity of communities
• Team oriented environment with a culture of work-life balance including a hybrid in-office schedule

Accounting & Administrative Assistant

Responsibilities:

• Accounting & Administrative Assistant will support Grants, Contracts & Compliance Team:
  • Accounting & Administrative Assistant will review invoices to match alongside the independent consulting agreements and purchase orders to confirm they've been invoiced correctly. Our client processes invoices on a weekly basis, approx. 50/week.
  • Accounting & Administrative Assistant will not be entering data into the system, this person will be reviewing electronic copies of forms.
  • Communication with consultants regarding any adjustments related to the deliverables. Accounting & Administrative Assistant role will have heavy internal communication.
  • Coordination with finance team to confirm they've received the payment package.
  • Monitoring a few email inboxes - There are a few listservs for purchasing team; will confirm receipt of new responses received. Helping track the responses for consultant management then update an internal calendar.
• Accounting & Administrative Assistant will support Finance Team:
  • Mainly data entry into Navision accounting system - will mostly be for AP

Requirements:

• Previous AP or general accounting experience
• 1+ year of corporate administrative experience required for Accounting & Administrative Assistant role
• Experience utilizing MS Office Suite - Word, Outlook, Teams, Excel (basic formulas, add, sort). Basic PowerPoint knowledge would be helpful not required
• Associate's or Bachelor's degree in Accounting or Finance preferred
• Previous government contracting experience is a plus but NOT required
• Previous nonprofit experience is a plus but NOT required
• Previous Navision experience is a plus but NOT required
• Previous Concur experience is a plus but NOT required

Personality Fit:

• Strong written and verbal communication skills - will speak with internal employees and external consultants
• Ability to work independently because team is busy but available to respond to questions
• Able to adjust priorities as needed (e.g. which invoices working on)
• Agile, willing to assist wherever needed
• Detail oriented and eager to learn
• Team player

Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity.

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