Job Number: 476145
Our client located in Vernon Hills is seeking an Administrative Assistant to support the National Business Manager. The Administrative Assistant will help support company events, sales and marketing activities, and communications internally and externally, as well as clerical and miscellaneous duties.
Hour: Full time, Monday-Friday; Flexible schedule
What's in it for you?
--Average employee tenure is 10 years - they pride themselves from growing within and low turnover.
--Summer hours: 4x10 schedule (four ten hour days and one day off during the week).
--Employee health social with healthy food brought in once/month.
--Annual company picnic.
--Phenomenal benefits plan, including 16 days of PTO year one (accrued).
--Business casual environment with jeans on Friday.
--Flexible start/end time.
--Coordinate activities for conferences and society-run training courses. Ensure all aspects of the events are completed.
--Manage expense reports via Concur.
--Coordinate travel and logistics, including calendar management.
--Coordinate activities for training events.
--Keep company lab inventory (drapes, gowns, etc.) in sufficient quantities for upcoming events.
--Assist with marketing material development including, social media posts, website news items, informational flyers, flash drives, training and sales packets.
--Facilitate marketing communication with doctors.
--Analyze sales data and prepare reports as requested
--Communicate with customers, suppliers, sales force and Clinical Specialists.
--Assist in coordinating the deployment and travel arrangements of Clinical Specialists.
--Obtain signatures, monitor progress, and expedite the process for various projects.
--Providing assistance as requested with travel requests, expense reports, and other forms and paperwork.
--Filing and archiving of paperwork, forms and projects.
--Interfacing with other departments to elicit information and/or provide information.
--Assist with hospitality during training courses held at corporate office and elsewhere as needed.
--Aware of and comply with the Quality Manual and applicable laws and regulations as they apply to this job type/position."
--Other duties as assigned by National Business Manager.
--BA/BS preferred, but not required.
--Minimum of 2+ years of admin experience
--Intermediate Microsoft Office Suite.
--Must have ability to multi-task and prioritize.
--Ability to work in a team environment a must; Individual must be professional projecting a strong and confident yet friendly personality.
Advanced Resources is a talent solutions organization headquartered in Chicago providing staffing, consulting, and workforce solutions nationwide. Our goal is to help people move their careers forward and help businesses solve their most complex challenges. Thanks to our commitment to providing an exceptional experience for both our clients and talent, we are a perennial winner of the prestigious Best of Staffing® Diamond Award. By placing our team, clients, and talent first, every day we make a difference.
Advanced Resources is part of the Advanced Group, a talent acquisition and management, consulting, outsourcing, and professional services organization.
It is Advanced Group's practice not to discriminate against any employee or applicant because of sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter so that we can discuss the appropriate alternatives available.
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