Administrative Coordinator, Civic House (Hybrid Eligible)

Administrative Coordinator, Civic House (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Administrative Coordinator, Civic House (Hybrid Eligible)

Job Profile Title
Administrative Coordinator

Job Description Summary
Reporting to the Director of Civic House, the Administrative Coordinator is responsible for organizing the House's overall activities, including programs and events related to Civic House initiatives; hiring, coordinating, and creating community among student staff; managing the office and the Civic House facility; processing and tracking financial activities, and; managing website content. The Administrative Coordinator will also play an important role in Civic House's communications and alumni relations and developments efforts.

Job Description

Duties:

• In coordination with the Provost Administrative Affairs' office, oversee timely processing of Civic House financial transactions utilizing appropriate University financial systems.
• Participate in supervision of part-time employees .
• Coordinate content management for Civic House website and online communications.
• Administer use of Civic House facility.
• Support Director in all aspects of Civic House alumni relations and development efforts.
• Oversee scheduling, policies and procedures for community service transportation.
• Perform other duties in support of office's smooth functioning.
• Coordinate logistics for a variety of Civic House initiatives (sample listed below) in collaboration with other staff.

Qualifications:

High School degree required; Bachelor's degree strongly preferred with at least three (3) years of administrative experience in an office environment or equivalent combination of education and experience required. Excellent interpersonal, time management and communication skills required; the successful candidate will have demonstrated interest in engaging with students. Candidate must possess computer skills (Windows preferred), including MS Word, Excel, and FileMaker; experience with additional software and with navigating and creating online resources (web pages, social media, etc.) especially helpful. Skill in budget management systems, with knowledge of University policies and procedures preferred. Proven organizational skills with the ability to prioritize assignments and maintain efficient recordkeeping systems essential. Ideal candidate will enjoy working with college-age students from diverse backgrounds. Experience in organizing large programs requiring publicity and in working with community-based organizations is desirable.

Application Requirement:A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.Targeted Pay Range:$45-50K commensurate with education and experience

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
Provost Interdisciplinary Programs

Pay Range
$20.45 - $30.82
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit:

https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit

https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Civic-House/Administrative-Coordinator--Civic-House--Hybrid-Eligible-_JR00065594-1
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