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Assistant to the Director of Financial Aid at University of Colorado Boulder

Assistant to the Director of Financial Aid

University of Colorado Boulder Boulder, CO (On Site) Full-Time
Requisition Number:



Boulder, Colorado





Employment Type:

University Staff



Posting Close Date:


Date Posted:

Job Summary
The Office of Financial Aid at CU Boulder encourages applications for an Assistant to the Director of Financial Aid! This office is part of the Enrollment Management unit, where we support recruitment and student success efforts of the campus through the administration of financial aid programs. This full-time position reports to the Director of Financial Aid and provides professional and administrative expertise and support. General duties include: administrative support for the director, HR and payroll functions, purchasing, travel coordination, expense reports, budget transactions, and supporting the office as needed. This position maintains a thorough and current working knowledge of all Title IV federal, State of Colorado, and institutional rules, regulations and procedures to ensure accurate release of information and program compliance.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The Office of Financial Aid is committed to helping students pay for college by building innovative programs to support access and graduation, empowering students to make healthy financial decisions, investing in the development of our staff, and engaging lawmakers and partners to improve aid policy. We coordinate over $425M in grants, scholarships, work-study and loans for over 20,000 students each year. Our staff consists of 38 full-time professional employees and 50-60 student employees.
What Your Key Responsibilities Will Be
Director Support:
Manage the director's calendar, includes scheduling meetings, making appointments and prioritizing the most sensitive matters.
Provide administrative assistance, such as writing and editing e-mails and preparing communications on the executive's behalf.
Answer phone calls and research or refer to appropriate staff as needed.
Assist the director with office related planning and organization.
Plan, organize, and schedule meetings/events for the director and associate directors as requested.
Assist with note-taking and tracking tasks.
Write, edit, and implement policies & procedures as needed.
Special projects as assigned.
Office Support:
Purchase office supplies and equipment, includes monitoring inventory and handling disposal requests.
Organize and coordinate training and conference registrations and travel for staff.
Create and submit expense reports for all staff.
Act as liaison to other University departments such as Facilities Management, Procurement, Access Services, Parking, building proctor, etc.
Submit service and maintenance requests.
Manage access to the building and the office in all locations.
Organize/coordinate space-related issues: remodels, furniture orders, etc.
Responsible for ensuring the office closure procedures are completed as necessary.
Maintain and update the Staff Employee Handbook and keep office documents updated.
Coordinate activities and events as outlined in the Staff Recognition policy; includes updating the policy as needed.
HR/Payroll Coordination:
Originate and be responsible for all HR actions for classified staff, professional exempt and temporary employees by interpreting, investigating, researching rules, regulations, procedures and policies related to HR and payroll.
Act as the HR liaison and represent the Office of Financial Aid at HR-related meetings.
Coordinate the search process by assisting the hiring manager with scheduling meetings with HR, creating a search plan, posting job announcements, scheduling interviews, making travel arrangements, and initiating offer letters.
Inform staff of upcoming performance management timeline and other important HR information.
Serve as point of contact for questions related to Family Medical Leave Act (FMLA), worker's compensation, disability accommodations, terminations and disciplinary actions.
Initiate the on-boarding process for classified staff, university and temporary employees.
Process monthly payroll for classified, university and temporary employees. Monitor and reconcile monthly and annual payroll records.
Office Budget:
Serve as primary manager of office's operating budget.
Monitor and initiate department financial transactions, such as journal entries and payroll expense transfers.
Review and analyze monthly reports to ensure charges are accurate.
Manage service agreements and contracts.
Maintain financial records for tracking projects or program costs.
Perform fiscal year end close out processes for the operating budget.
Respond to inquiries and produce financial reports for Enrollment Management as requested.
Professional Development:
Collaborate with immediate supervisor to determine areas for professional growth and identify and request appropriate training opportunities offered by the office, the University, and through various professional associations or organizations.
Participate in external and internal trainings, conferences, webinars etc. related to job duties.
Attend staff meetings, retreats and other meetings as assigned. May include representing the Office of Financial Aid in enrollment management and campus-level initiatives.
What You Should Know
All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
Hybrid work environment with one to two days working in the office per week.
What We Can Offer
The hiring range for this position is $50,000 - $58,000 annually.
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be engaged. Be driven. Be Boulder.
What We Require
Bachelor's degree from an accredited college or university is required. Equivalent combination of education and experience may substitute.
At least one year of job-related professional experience.
Final candidate must successfully pass a criminal and financial background check and cannot be in default on a student loan either upon hire or while employed in this position.
What You Will Need
A strong commitment to providing an extraordinary student experience. Ability to organize work, set priorities, and follow through on projects requiring meticulous attention to accuracy and detail.
Ability to interpret and apply federal, state, institutional rules, regulations, policies, and procedures.
Ability to communicate key and critical information in a timely fashion. Ability to gain confidence and trust of others through honesty, authenticity, and acceptance of responsibility.
Ability to exemplify excellence through diversity by creating a welcoming and inclusive environment that maximizes the success and inclusion of all students, staff, and faculty.
Ability to create new and better ways for the organization to be successful. Ability to build partnerships and work collaboratively with others to meet shared objectives.
What We Would Like You to Have
Experience providing customer service.
Strong computer skills including software (Word, Excel, PowerPoint and other presentation software), email communication tools, and web-based applications.
Knowledge of Federal Title IV financial aid.
Final candidate must successfully pass a criminal and financial background check and cannot be in default on a student loan either upon hire or while employed in this position.
Two years of experience in office management, HR, finance, budgeting or similar experience.
Experience with and knowledge of Colorado State fiscal rules and University accounting and personnel system and University and Campus policies.
Experience using PeopleSoft or other student information systems.
Special Instructions
To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by January 31, 2023, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions:

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