RESPONSIBILITIES:

• Provide administrative, clerical support and personal assistance
• Maintain the Vice President's itinerary and schedule, and provide communications screening and services
• Handle highly confidential and sensitive materials and issues
• Function as the travel coordinator
• Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities
• Maintain inventory of assigned property and equipment
• Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records
• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
• Frequently deals with external customers at the highest level as well as community leaders; Assists with maintaining continuous executive, community, and industry contacts
• Maintains the Executive's itinerary and schedule with specific attention to detail; Identifies critical level of communications and the need for the Executive's notification; Interprets and clarifies requests, and assists with required responses and action
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive's effective community, internal, and company headquarters communications
• Prepares and makes domestic and international travel and accommodation arrangements; Schedules and plans meetings and appointments for the Executive and special visitors; Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements; Obtains detail direction from dispatchers and other executives