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Company Contact Info

  • Knoxville, TN
  • Elizabeth Starck

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Administrative Assistant

Republic Plastics • Knoxville, TN

Posted 4 days ago

Job Snapshot

Full-Time
Manufacturing
Admin - Clerical
Relocation - No
9

Applicants

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Job Description

Responsibilities:

To perform this job successfully, this individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Administrative Assistants essential job duties include, but are not limited to, the following:

Performs various administrative duties such as General Office Activities, Accounting, Human Resources, and Customer Service.

Assists in the development of all safety policies and procedures.

Observes, follows and models such policies and procedures at all times.
Ensures that established policies, rules, regulations, and procedures are implemented and followed.

Seeks to maintain consistency with other shifts and other RP facilities.

Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services.
Works with corporate finance personnel to complete month-end and year-end closing processes as efficiently as possible.

Maximizes office productivity through proficient use of appropriate software applications.
Researches and develops resources that create timely and efficient workflow.

Maintains uniform correspondence procedures and style practices.
Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

Plans office layout, develops office budget, and initiates cost reduction programs. Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness. Prepares activities reports for guidance of management.
Maintains contact with customers and outside vendors.

Copies data and compiles records and reports. Tabulates and posts data in record books.
Purchases supplies.

Works with other personnel to ensure resolution resolve receiving issues.
Generates and analyzes purchase orders and purchase order status reports.

Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.

Reconciles bank statements.
Reconciles report discrepancies and problems.

Codes data for input to financial data processing system according to company procedures.
Reviews computer printouts against manually kept ledgers and makes corrections.

Prepares and transmits timekeeping and payroll information for temporary labor force.
Examines records such as time and production sheets, payrolls, operations charts and schedules, to obtain data for calculations.

Compiles composite reports from individual reports of as required by management or government agencies.
Completes and processes intake and new-hire paperwork and procedures.

Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
Involved in recruiting and arranging interviews for prospective employees to fill vacant positions.

Conducts new employee orientation.
Ensures that all Associates receive demonstrations and training on equipment operations and safety procedures.

Processes employment applications and assists in other employment activities.
Maintains and updates employee files and databases to document personnel actions and to provide information for payroll and other uses.

Assists with employee complaint, workplace incident, and accident investigations.
Ensures that time tracking procedures are followed and completed.

Job ID: 01122018
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