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- Palm Desert, CA 92261
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Coachella Valley Association of Governments • Palm Desert, CA
Posted 1 month ago
Coachella Valley Association of Governments (CVAG) is hiring!
Position performs a wide variety of duties under the immediate supervision of the Director of Administrative Services.
Responsibilities may include, but are not limited to the following functions:
•Accounts Payable: Pay all bills, assuring vendors are paid on a timely basis; Prepare wire transfer requests as and when billings are submitted; Logging of payables into computer; Preparing payment requests for invoices and coding in accordance with established Chart of Accounts to ensure proper allocation to budget categories and assuring their accuracy; Developing quarterly summaries of expenditures compared to budget.
• Accounts Receivable: Billings; Maintaining account records; Processing checks; Following up on delinquencies.
• Payroll: Input bi-weekly payroll changes in to payroll service; Finalize payroll cycle, including payment of PERS, Payroll Taxes, etc.
• Daily Responsibilities: Ensure adequate cash balances are maintained in Imprest, Payroll & Petty Cash Accounts; Prepare bank deposits as checks are received; Keep check register updated; Update equipment/asset log as assets are purchased and tagged; Disburse and track petty cash; Contract monitoring for compliance to regulations/conditions (i.e. State, Federal, etc.), monitoring of invoices, and evaluation of invoices; Answer phones; Provide back-up to other CVAG staff as needed. • Monthly Responsibilities: Prepare bank reconciliations; Prepare monthly reports such as Nationwide, PERS, Worker's Compensation, etc.
• Ongoing Responsibilities: Set-up and maintain yearly accounting files; Filing documents and records according to predetermined classification, maintaining alphabetical, index, and cross-reference files; Assist in compiling of CVAG's annual budget.
REQUIREMENTS: Equivalent to or completion of high school (twelfth grade), including or supplemented by specialized accounting courses and five years of recent bookkeeping experience.
Must be knowledgeable in accounting principles, practices and methods along with the application to governmental operations. Have a good knowledge of computers and related equipment.
Knowledge/experience with Eden Software a plus. Have the ability to perform routine clerical work and receptionist duties in an efficient and courteous manner. Have the ability to learn office methods, rules and policies and understand and carry out oral and written directions working cooperatively with others.
Valid California Driver's License.
APPLY BY: May 17, 2019 by 5 p.m. CVAG APPLICATION REQUIRED. Applications may be obtained at: www.cvag.org, at CVAG Office, or by calling (760) 346-1127.