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Company Contact Info

  • Salt Lake City, UT 84101
  • Karina Arellano

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Admin/Clerical Assistant

Kelly Services • Salt Lake City, UT

Posted 2 months ago

Job Snapshot

Full-Time
Travel - None
Other Great Industries
Admin - Clerical

Job Description

As a Facilities Services Assistant you will serve as a key resource for internal and external clients in a Willis Towers Watson office, and will perform a combination of the following tasks, based on specific location requirements: pantry and print area stocking and maintenance; assisting in office workstation moves; providing backup reception support; ensuring conference/meeting rooms are set up, audio-visual equipment functioning and catering needs for meetings are met; collection and delivery of mail and newspaper, office supplies; responding to facilities-related issues (e.g. lighting, HVAC, furniture repairs, etc.); miscellaneous other duties. You are expected to work as a team player in achieving practice objectives and meeting defined service level targets. Facilities Support: - Monitor the local Facilities Services mailbox and respond promptly to inquires as directed by the Facilities Services Manager. - Help to maintain the overall cleanliness and order/organization of the office space. Ensure office equipment is properly maintained. - Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space, and services. - Support maintenance of local asset inventory listings. - Support maintenance of up-to-date floor plans - Assist with the coordination of workstation moves and other space adjustments to meet business needs. - Support Corporate Real Estate activities as necessary. Reception backup: - Perform all duties related to the reception including call and visitor handling. - Meet, greet and announce visitors in a professional manner. - Ensure visitors are identified in accordance with security procedures, and are given necessary safety information. Conference/Meeting Room Setup and Catering: - Ensure conference rooms and meeting rooms are stocked with equipment and/or refreshments daily, as required. - Organize catered meals and provision of special equipment, as required. - Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones, tables and chairs, projector screens, lighting and heating/air conditioning. - Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms. - Communicate and liaise regularly with associates booking conference rooms to verify requirements and expedite changes. - Develop and maintain strong relationships with caterers and local vendors. New Hire and Other HR-Task-Related Support: - Assist with the onboarding of new associates. Provide an updated new hire packet, organize for PC equipment, set up the desk/office, guide a tour of the new work area and office space, provide security access card to building and office space. - Ensure correct federal and local government posters and binders are displayed

Job Requirements

Skills - 2+ years experience in a professional office environment providing general office support - Relevant experience in printing and production - Exceptional customer service skills - Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person - Professional demeanor and appearance - Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency - Reliable and punctual - Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively - A strong focus on detail and accuracy of work - Strong time management skills - Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate - Basic knowledge of Microsoft Office suite and Outlook - Knowledge of AV equipment and limited technology in a meeting environment - Heaving lifting may be required - May require additional time commitment outside of normal business hours - High School diploma, certificate or official equivalent
Job ID: US5915KA_27235127
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