Skip navigation
Unable to save this job. Please try again later.


Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

  • Salt Lake City, UT 84101
  • Karina Arellano

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Don't miss out on new jobs!

Get the latest Admin/Clerical Assistant jobs in Salt Lake City, UT delivered directly to your inbox. You can unsubscribe at any time.

Saving Your Job Alert

Job Alert Saved!

Could not save Job Alert!

You have too many Job Alerts!

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

Sign Up

or   Sign In Here
Password Must Contain
8 to 15 characters
1 uppercase letter
1 number or symbol
1 lowercase letter
Create an Account with CareerBuilder to save jobs & unlock these great features
See similar job titles and skills to help you make your next move
Upload a resume and become visible to Hiring Managers and Employers
Compare Salary Information to see where you stand amongst your peers
Easily Quick Apply to jobs with just one click!

Email Send Failed!

Admin/Clerical Assistant

Kelly Services • Salt Lake City, UT

Posted 1 month ago

Job Snapshot

Travel - None
Other Great Industries
Admin - Clerical

Job Description

As a Facilities Services Assistant you will serve as a key resource for internal and external clients in a Willis Towers Watson office, and will perform a combination of the following tasks, based on specific location requirements: pantry and print area stocking and maintenance; assisting in office workstation moves; providing backup reception support; ensuring conference/meeting rooms are set up, audio-visual equipment functioning and catering needs for meetings are met; collection and delivery of mail and newspaper, office supplies; responding to facilities-related issues (e.g. lighting, HVAC, furniture repairs, etc.); miscellaneous other duties. You are expected to work as a team player in achieving practice objectives and meeting defined service level targets. Facilities Support: - Monitor the local Facilities Services mailbox and respond promptly to inquires as directed by the Facilities Services Manager. - Help to maintain the overall cleanliness and order/organization of the office space. Ensure office equipment is properly maintained. - Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space, and services. - Support maintenance of local asset inventory listings. - Support maintenance of up-to-date floor plans - Assist with the coordination of workstation moves and other space adjustments to meet business needs. - Support Corporate Real Estate activities as necessary. Reception backup: - Perform all duties related to the reception including call and visitor handling. - Meet, greet and announce visitors in a professional manner. - Ensure visitors are identified in accordance with security procedures, and are given necessary safety information. Conference/Meeting Room Setup and Catering: - Ensure conference rooms and meeting rooms are stocked with equipment and/or refreshments daily, as required. - Organize catered meals and provision of special equipment, as required. - Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones, tables and chairs, projector screens, lighting and heating/air conditioning. - Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms. - Communicate and liaise regularly with associates booking conference rooms to verify requirements and expedite changes. - Develop and maintain strong relationships with caterers and local vendors. New Hire and Other HR-Task-Related Support: - Assist with the onboarding of new associates. Provide an updated new hire packet, organize for PC equipment, set up the desk/office, guide a tour of the new work area and office space, provide security access card to building and office space. - Ensure correct federal and local government posters and binders are displayed

Job Requirements

Skills - 2+ years experience in a professional office environment providing general office support - Relevant experience in printing and production - Exceptional customer service skills - Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person - Professional demeanor and appearance - Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency - Reliable and punctual - Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively - A strong focus on detail and accuracy of work - Strong time management skills - Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate - Basic knowledge of Microsoft Office suite and Outlook - Knowledge of AV equipment and limited technology in a meeting environment - Heaving lifting may be required - May require additional time commitment outside of normal business hours - High School diploma, certificate or official equivalent
Job ID: US5915KA_27235127
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.
Don't miss out on new jobs like this
Get the latest jobs delivered to your inbox. Unsubscribe at any time.

Saving Your Job Alert

Job Alert Created

Well, this is embarrassing. We are having trouble saving your search. You can try again or come back at a later time.

Maximum Email Alerts

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

More Jobs at Kelly Services

View All Similar Jobs View All Similar Jobs