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Administrative Coordinator

John Hopkins University Chinle, AZ Full-Time
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This Position is Located in CHINLE, AZ

General Summary/Purpose:

The Family Spirit Research Administrative Coordinator works for the Johns Hopkins Center for American Indian Health (Center) as part of its Family Spirit replication team.  This is a full-time, non-exempt position.  This position works together with the Center’s field and Baltimore-based training team to assist in the development and delivery of field-based training activities.  This position is supervised by the Research Program Supervisor for Family Spirit replication activities.

The Center has a mission to work in partnership with American Indian tribes to raise the health status and self-sufficiency of American Indian people to the highest possible level. This mission is accomplished through three core activities: 1) research, 2) service, and 3) training.

Family Spirit is an evidence-based and culturally tailored home-visiting intervention delivered by Native American paraprofessionals as a core strategy to support young Native parents from pregnancy to 3 years post-partum. Family Spirit has been replicated in over 100 Native communities across the United States. The Center provides extensive training and technical assistance to all affiliate sites to ensure successful program implementation.

Specific Duties/Responsibilities:

  • Provides administrative and project coordination for the Center’s Family Spirit replication team, which is primarily based in Chinle, AZ with colleagues located in Tuba City, AZ, Sacramento, CA, Albuquerque, NM and Baltimore, MD.
  • Coordinates preparation of training materials and supplies for regularly scheduled Family Spirit trainings with affiliate sites.
  • Assists with overall task management and progress tracking, through meeting notes, email and phone communication, and follow-up on tasks as needed.
  • Assists with coordinating meeting and training plans and making travel arrangements.
  • Assists with drafting and editing Family Spirit related correspondence, and screening incoming correspondence.
  • Participates in Family Spirit external communication including a website, newsletters, webinars and other outreach to affiliate sites.
  • Assists in the development or refinement of health education materials, including curriculum, training materials, and related ancillary materials for the Family Spirit Program.
  • Facilitates Family Spirit office organization in Chinle, AZ including purchasing and inventory of supplies, facilitating maintenance and repair of project vehicles, and facilitating information technology (IT) needs.
  • Locates and compiles information and formats reports, graphs, tables, records, and other sources of information. 
  • Assists with special projects and events.
  • Travels to trainings and meetings with overnight travel as needed.
  • Assists with other Chinle-based Center projects as needed, and maintains knowledge of all of the Center’s projects and assists with other Center duties as they arise.
  • Performs miscellaneous related duties as assigned.

Minimum Qualifications:

  • High School Diploma or GED required.
  • Three (3) years related experience.
  • Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

  • Familiarity with home visitation programming.
  • Native language speaker.

Special Knowledge, Skills, and Abilities:

  • Demonstrates excellent interpersonal and organizational skills.
  • Ability to work with others to reach a goal.
  • Self-motivator and independent learner and worker.
  • Efficient and detail-oriented.
  • Flexible and adaptable.
  • Ability to effectively multi-task.
  • Excellent professional judgment and discretion.
  • Good oral and written communication skills, including public speaking with large and small groups.
  • Ability to operate a telephone, printer, fax, copier, and computer with software use experience in Microsoft Word, Excel, and Power Point.
  • Ability to drive a project vehicle as needed and to follow guidelines on vehicle use.
  • Ability to follow worksite guidelines on personal and work cell phone use.
  • Ability to take direction and respond positively to feedback in the workplace.

Classified title: Administrative Coordinator

Working title: Administrative Coordinator

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $17.42 – $23.94 (commensurate with experience)

Employee group: Full time

Employee Status: Non-Exempt

Schedule: Monday-Friday - 8:00am-5:00pm 40hrs/Wk - Travel (as needed), Weekends (as needed)

Location: Chinle Comprehensive Health Care Facility - CAIH - P.O. Box 1140, Chinle, AZ 86503

Department name: 10001145-Ctr for Amer IndnAlskn Nat Hlth CAIANH

Personnel area (School): BSPH – Bloomberg School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [ Link removed ] - Click here to apply to Administrative Coordinator. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

EEO is the Law
Learn more:
[ Link removed ] - Click here to apply to Administrative Coordinator


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Administrative Coordinator
Estimated Salary: $79K
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