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  • Rancho Cucamonga, CA

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Accounting Specialist

The Judge Group • Rancho Cucamonga, CA

Posted 1 month ago

Job Snapshot

Full-Time
Experience - 1 to 3 years
Degree - High School
Other Great Industries
Accounting

Job Description

MAJOR RESPONSIBILITIES
• Coordinate, prepare and monitor assigned projects and reports.
• Provides necessary support to departments and areas within the organization.
• Provides the initial outreach, where applicable, which outlines the setup process and
where to find training and supplemental resources.
• Assist with the transition and training to an organizational purchase order use.
• Monitor credit card expenses for approved travel, membership dues and subscription
expenses, reconcile monthly credit card statements and ensure all paperwork is submitted
timely.
• Coordinate and maintain requests for conference attendance and obtain approvals as
needed.
• Maintains financial security by following internal accounting procedures.
• Responsible for managing workload and communicating any backups as needed.
• Document and update all desktop procedures and standard work, as it relates to the AP & AR Teams.
• Assist with Corporate Credit Card program by monitoring fraudulent charges, ordering,
replacing, updating and/or cancelling of credit cards. Validating appropriate approvals are received.
• Maintains historical records by microfilming and filing documents.
• Obtain all credit card back-up (monthly), check distribution details for accuracy, and post
journal entry, adhering to month end deadlines.
• Assist in the development of travel related training materials and presentations.
• Manage Accounts payable inbox(s) and distribute inquires to responsible party.
• Ensure that all electronic invoices received are forwarded to Oracle's OCR system.
• Respond to general inquiries via e-mail correspondence and by telephone.
• Work directly with the travel booking sites, travelers and travel coordinators to handle
team member questions and requests that require assistance related to air travel, hotels
and rental cars.

ADDITIONAL DETAILS:
• Act as subject matter expert on travel, membership/ subscription dues and related matters
including policy questions and travel software related issues.
• Any other duties as required to ensure the client's operations are successful.
• Ensure the privacy and security of PHI (Protected Health Information) as outlined in
the client's policies and procedures relating to HIPPA compliance.

MINIMUM QUALIFICATIONS:
Education/License: High School diploma or equivalent required.

Experience: 1-3 years of experience. in an office environment,
consisting of accounts payable and/or general accounting
duties.

Knowledge/Skills Required: MS Office (intermediate), accurate data entry and strong customer service skills.

ESSENTIAL FUNCTIONS
Physical Activities: Word processing involving computer keyboard and screens, distribution of paperwork in-house, filing and
copying of records and/or correspondence
Job ID: 614825
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