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Bookkeeper/Payroll Coordinator job in Compton at Creative Financial Staffing

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Bookkeeper/Payroll Coordinator at Creative Financial Staffing

Bookkeeper/Payroll Coordinator

Creative Financial Staffing Compton, CA Full Time
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Under general supervision of the CFO/Business Manager and Human Resources Director, the Bookkeeper/Payroll Coordinator will initiate, process, and complete payroll and related documents in connection with certificated and classified payrolls of the School, and perform a wide variety of professional-level human resources functions.

Major Responsibilities and Duties:


  • Organize, prepare, and maintain payroll record information for certificated and classified personnel, including full-time, part-time, and overtime.

  • Review, verify, and code timesheets and audits against transmittal sheets.

  • Verifies staff salary information; computes hours and appropriate payroll deductions, and prepares input transmittal for processing.

  • Reconciles and maintains payroll and voluntary deduction files and records and prepares specialized and regular payroll reports.

  • Monitors employee status (e.g. leave time, work location, etc.) for the purpose of ensuring accurate distribution of funds and payroll.

  • Receives proper forms from staff authorizing payroll actions, such as employment and termination, change of status, tax and insurance deductions, leaves without pay, and overtime.

  • Reviews notices of employment and verifies assignments, salary/hourly pay rate, and administrative authorization to place employees on payroll.

  • Processes payroll changes based on administrative personnel actions such as amendments, increments, leaves of absence, or terminations.

  • Reviews data processing printouts for accuracy, spot checks deductions and incorporates any changes.

  • Computes leave entitlement, posts absences, and maintains leave/vacation records.

  • Responds to inquiries and resolves problems utilizing a telephone and email system.

  • Cancels and reissues payroll warrants as necessary; calculates and prepares manual payrolls as required.

  • Identifies, prepares, notifies, and collects overpayments from employees.

  • Maintains employee attendance records; verifies and inputs individual sick leave and vacation allowances and usage.

  • Controls access to and maintain the confidentiality of employee data.

  • Prepares and reconciles bank statements and other financial statements as directed.

  • Performs a variety of general clerical duties.

Accounts Payable and Accounting

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

  • Reconciles processed work by verifying entries and comparing system reports to balances.

  • Compiles information and prepares and maintain various auditable records and reports related to purchase orders, income, expenditures, assigned accounts, and various funds; establishes and maintains filing systems.

  • Verifies vendor accounts by reconciling monthly statements and related transactions.

  • Maintains historical records by microfilming and filing documents.

  • Audit and process credit card bills

  • Perform data entry associated with accounts payable

Human Resources

  • Performs a variety of complex and professional human resources functions including analysis and maintenance of Human Resources Information System; position control, staffing allocations, and data requests of classified and certificated employees; maintain the confidentiality of sensitive and privileged employee information.

  • Receives, processes, and assures accuracy and completeness of forms and applications including stipends, requisitions, and change of status; updates employee records as appropriate; notifies employees of changes in status and eligibility as needed; receives and accepts resignations and retirement letters from employees; monitors employee data and notifies appropriate personnel of changes in salary, status, position, and benefits eligibility.

  • Inputs a variety of employee information and other personnel data into the Human Resources Information System; maintains employee records and files; generates a variety of reports; assures accuracy of input and output data; prepares board agenda items for personnel reports.

  • Establishes and maintains a variety of classified personnel files and records according to established policies and procedures; updates records and files with employee information, job location, job assignment, career step, and class, sick and vacation leave, salary, and related information.

  • Participates in the recruitment, screening, and processing of new hires; arranges and follow-up for clearance on fingerprints; forwards new employee information to payroll and other departments.

  • Provide superior customer service through day-to-day support to employees; receives and responds to inquiries from school staff; interprets, explains, and provides information and assistance to personnel, staff, and the public regarding a variety of personnel regulations, policies, and procedures; serves as an informational resource to employees, job applicants, and the general public; and respond directly to employee questions via email, phone, in person and completing requests.

  • Composes a variety of correspondence including inter-office communications, forms, letters, memoranda, contracts, special projects, and other materials.

  • Prepares, plans, and manages the annual roll-over processes to assure validity and accuracy of the School's Human Resources data.

  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

  • Partner with Campus Administrators and Operations Manager to manage faculty safety; this includes planning and executing site safety training, and supporting safety inspections.

  • Attends and participates in a variety of meetings and in-services as assigned; serves a School representative at meetings, conferences, and other events.

  • Conducts research and compiles information and data for special projects.

  • Operates a variety of office equipment including a calculator, copier, computer, and assigned software.

  • Other duties as assigned.

**For immediate consideration, please submit resume to [ Email address blocked ] - Click here to apply to Bookkeeper/Payroll Coordinator

Recommended Skills

Invoice Processing
Clerical Works
Data Entry
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