Under general supervision of the CFO/Business Manager and Human Resources Director, the Bookkeeper/Payroll Coordinator will initiate, process, and complete payroll and related documents in connection with certificated and classified payrolls of the School, and perform a wide variety of professional-level human resources functions.
Major Responsibilities and Duties:
Organize, prepare, and maintain payroll record information for certificated and classified personnel, including full-time, part-time, and overtime.
Review, verify, and code timesheets and audits against transmittal sheets.
Verifies staff salary information; computes hours and appropriate payroll deductions, and prepares input transmittal for processing.
Reconciles and maintains payroll and voluntary deduction files and records and prepares specialized and regular payroll reports.
Monitors employee status (e.g. leave time, work location, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
Receives proper forms from staff authorizing payroll actions, such as employment and termination, change of status, tax and insurance deductions, leaves without pay, and overtime.
Reviews notices of employment and verifies assignments, salary/hourly pay rate, and administrative authorization to place employees on payroll.
Processes payroll changes based on administrative personnel actions such as amendments, increments, leaves of absence, or terminations.
Reviews data processing printouts for accuracy, spot checks deductions and incorporates any changes.
Computes leave entitlement, posts absences, and maintains leave/vacation records.
Responds to inquiries and resolves problems utilizing a telephone and email system.
Cancels and reissues payroll warrants as necessary; calculates and prepares manual payrolls as required.
Identifies, prepares, notifies, and collects overpayments from employees.
Maintains employee attendance records; verifies and inputs individual sick leave and vacation allowances and usage.
Controls access to and maintain the confidentiality of employee data.
Prepares and reconciles bank statements and other financial statements as directed.
Performs a variety of general clerical duties.
Accounts Payable and Accounting
Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Reconciles processed work by verifying entries and comparing system reports to balances.
Compiles information and prepares and maintain various auditable records and reports related to purchase orders, income, expenditures, assigned accounts, and various funds; establishes and maintains filing systems.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by microfilming and filing documents.
Audit and process credit card bills
Perform data entry associated with accounts payable
Performs a variety of complex and professional human resources functions including analysis and maintenance of Human Resources Information System; position control, staffing allocations, and data requests of classified and certificated employees; maintain the confidentiality of sensitive and privileged employee information.
Receives, processes, and assures accuracy and completeness of forms and applications including stipends, requisitions, and change of status; updates employee records as appropriate; notifies employees of changes in status and eligibility as needed; receives and accepts resignations and retirement letters from employees; monitors employee data and notifies appropriate personnel of changes in salary, status, position, and benefits eligibility.
Inputs a variety of employee information and other personnel data into the Human Resources Information System; maintains employee records and files; generates a variety of reports; assures accuracy of input and output data; prepares board agenda items for personnel reports.
Establishes and maintains a variety of classified personnel files and records according to established policies and procedures; updates records and files with employee information, job location, job assignment, career step, and class, sick and vacation leave, salary, and related information.
Participates in the recruitment, screening, and processing of new hires; arranges and follow-up for clearance on fingerprints; forwards new employee information to payroll and other departments.
Provide superior customer service through day-to-day support to employees; receives and responds to inquiries from school staff; interprets, explains, and provides information and assistance to personnel, staff, and the public regarding a variety of personnel regulations, policies, and procedures; serves as an informational resource to employees, job applicants, and the general public; and respond directly to employee questions via email, phone, in person and completing requests.
Composes a variety of correspondence including inter-office communications, forms, letters, memoranda, contracts, special projects, and other materials.
Prepares, plans, and manages the annual roll-over processes to assure validity and accuracy of the School's Human Resources data.
Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
Partner with Campus Administrators and Operations Manager to manage faculty safety; this includes planning and executing site safety training, and supporting safety inspections.
Attends and participates in a variety of meetings and in-services as assigned; serves a School representative at meetings, conferences, and other events.
Conducts research and compiles information and data for special projects.
Operates a variety of office equipment including a calculator, copier, computer, and assigned software.
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Job ID: EB-8738377817
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