Job Title: Administrative Assistant (Japanese Bilingual)

Location: Torrance, CA

FLSA Classification: Non-Exempt, Fulltime

Language Requirement: Fluency in English and Advanced Japanese language skills, 

Qualifications: Any Administrative/ HR/ Accounting experiences preferred

Essential Job Duties (Not Official: Please ask for more details during the interview)

Administrative Support

•           Answers and directs telephone calls; takes or transfers messages as necessary.　 

•           Maintains office supplies and equipment; refills supply and arranges for repairs as necessary. 

•           Orders business cards.

•           Verifies and matches vendor invoices for AP enters transactions into the system.

•           Checks mailbox, sorts and distributes mails. Sends out letters or packages. 

•           Organizes and schedules meetings and appointments, makes meeting memos. 

•           Arranges hotel, airline, rental car, taxi, and restaurant reservations for Management and guests from abroad.   

•           Greets visitors and directs them to designated personnel; provides general supports to visitors. 

•           Produces and distributes correspondence memos, letters and forms.　

•           Develops and maintains filing system.　

•           Translates documents from English to Japanese and vice versa.

•           Supports Management to plan and change office layout with vendors.

•           Contacts building Management to request service for repair, replacement and adjustment of lights, AC and other office facilities/equipment. 

•           Suggests Management for office improvement ideas.　

•           Runs company’s errands when necessary.　

•           Maintains corporate credit cards and enters corporate card transactions in the system.  

  Other & Miscellaneous 

•           Seeks continuous improvement, more efficient and less expensive ways and means in work processes.

•           Performs special projects and other miscellaneous duties as assigned by Management.

•           Maintains high ethical standards in the workplace.

•           Reports all irregular issues and problems to Management for solution.

•           Maintains good communication with other Managers, staff & outside contacts.

•           Complies with all company policies and procedures.

•           Responsible for maintaining a clean and safe working area.

About Advantage Resourcing

Advantage Resourcing makes all employment decisions without regard toward race, color, religion, sex, age, disability, national origin, ancestry, citizenship, marital status, gender identity, sexual orientation, status in regard to public assistance, veteran status, genetic information, disability, or membership in other legally protected classes. We will provide reasonable accommodations throughout the application or interviewing process. If you require a reasonable accommodation, contact us. Advantage Resourcing is an E-verify employer.