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Administrative Asst II - DDS at Texas Health & Human Services Commission

Administrative Asst II - DDS

Texas Health & Human Services Commission Austin, TX Full-Time
Administrative Asst II

The Claims Data Management Administrative Assistant (CDMAA) is selected and supervised by the Systems Management Services Unit Manager (SMSUM) with the approval of the Systems Management Services Directorate Manager. Work is performed under moderate supervision with limited latitude for the use of initiative and independent judgment.

The CDMAA performs routine (journey-level) administrative support or technical program assistance work to ensure continuous workflow in the unit. Work involves disseminating information, maintaining electronic filings systems, and performing internal administrative support work. The CDM Administrative Assistant uses the DDS case processing system to interact with the Social Security Administration's national computer system to perform the majority of case actions. The CDM Administrative Assistant may assist in training others.

The CDMAA performs other duties as assigned and required to maintain unit operations. This position occasionally requires work during the weekends, holidays, and before or after normal business hours. DDS employees perform all business functions for SSA using the federal SSA network and equipment. Homeland Security Presidential Directive (HSPD)-12 security clearance is required.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Review and enter claim data into the DDS case management system to process SSA Disability claims.

Establishes standards for customer-focused communication and coordination within areas of responsibility and with all internal and external associates and customers.

Prepare, interpret, and disseminate information, correspondence, and inquiries concerning DDS policy and procedures.

Develop, coordinate, and maintain record keeping and filing systems.

Assist in compiling data and preparing reports.

May assist in training new staff.

Knowledge Skills Abilities:

Knowledge of office practices and administrative procedures.

Skill in the use of standard office equipment and software.

Skill in establishing and maintaining effective working relationships with co-workers, supervisors, managers, other DDS, HHS, SSA employees and the public.

Ability to use Social Security Administration software system or a comparable system.

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedure; and to communicate effectively.

Registration or Licensure Requirements:

None Initial Selection Criteria:

Graduation from a standard senior high school or equivalent.

One year of experience in administrative support work.

Exhibits a stable work history.

Additional Information:

Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants who have a non-fraud overpayment with an outstanding balance must agree to repay the overpayment balance as a condition of employment.

This position occasionally requires work during the weekends, holidays, and before or after normal business hours.

Individuals selected for positions with the Disability Determination Service (DDS) will go through a complete federal background investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. The job offer is contingent upon a full suitability clearance through SSA.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form.

Applicants will be assessed through a panel interview.

Consideration will be given to filling additional vacancies that occur during this posting period.

Individuals with the same FJD may not apply.

Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits, follow HHS salary administration policy and guidelines and based on the candidate's qualifications.

* DISABILITY DETERMINATION SERVICES JOB FAIR* We will have an onsite job fair on November 15, 2022, from 9:30AM-6:00PM at our office located at 6101 East Oltorf, Austin, TX 78741. Free parking will be available. Please bring a copy of your resume or State of Texas job application. Please go to [ Link removed ] - Click here to apply to Administrative Asst II - DDS to pre-register for the job fair. If you are unable to attend the job fair, please continue to apply to this job posting online.

MOS Code:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but are not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information, see the Texas State Auditor's Military Crosswalk on HHSC' Veterans Resources page, State Mandated Requirements (Excel Spreadsheet link).

Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at
. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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