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Fleet Management
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Senior Facility Manager

JLL Brookfield Full-Time
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Areas of responsibilities may include:


Management Responsibility for the following Support Personnel

  • Maintenance Trades
  • Housekeeping Personnel - future expansion
  • Industrial Cleaning Personnel - future expansion
  • Various Contractor Personnel - future expansion

Housekeeping

  • Restroom Sanitation
  • Floor Care
  • General Waste Disposal
  • General Maintenance
  • Cardboard and Pallet Recycling

Industrial Cleaning

  • General and Medical Waste Disposal
  • General Maintenance
  • Production Equipment Maintenance/Cleaning
  • Spill Response
  • Bloodborne Pathogen Response
  • Cardboard and Pallet Recycling


Mechanical Systems

  • HVAC/R (Heating, Ventilating, Air conditioning and Refrigeration)
    • Indoor Air Quality
    • Temperature Control
    • RM/PM Program
    • Refrigeration Management
  • Building Exhaust Systems
  • Elevator Maintenance
  • Backflow Preventers
  • Plumbing Response
  • Overhead Door RM/PM

Power Systems

  • Normal power
    • Electrical Substations
    • Switchgear
  • Emergency power systems
    • Uninterruptible power supply (UPS) systems
    • Standby generators

Life/Safety Systems

  • Fire Sprinkler systems
  • Smoke/fire detection systems
  • Fire Extinguishers
  • Signage
  • Evacuation Plans

Environmental Health & Safety

  • Waste Removal
  • OSHA, State, and Local Regulatory Compliance
  • HAZMAT (Hazardous Material) Compliance
  • Commodity Resource Management
  • Environmental Compliance Initiatives
  • ISO Compliance
  • Environmental Emergency Response

Fleet Management

  • Perform Mobile Equipment Scheduled Preventative Maintenance
  • Perform Non-scheduled Repairs
  • Retain All Maintenance & Repair Documentation
  • Provide and Maintain Spare & Replacement Parts Inventories
  • Ensure and Monitor Equipment Uptime
  • Provide Emergency Repair Services
  • Inventory Control – Client Lease / Purchase Decision

 
Measurables & Objectives:


Safety Related Objectives

  • Ensure 100% Employee Safety Training Compliance
  • Perform Timely Safety Incident Reporting and Monitoring
  • Maintain “0” Recordable and Lost Work Day Case Injuries
  • Maintain 100% Overall Program – Safety PM Completion
  • Maintain 100% Overall Program – Safety Repair Completion
  • Utilize Pre-Task Planning Methods
  • Embody Safety Culture

Performance Related Objectives


  • Perform timely and accurate CMMS system management for in-house staff and outside contractors; performance is measured by achieving response and completion percentage goals
  • Work with CMMS manager to ensure that appropriate preventive and predictive maintenance programs are in place to support client assets.  Ensure that Asset inventory records, including MEP equipment, tools and drawings libraries are up to date and accurate.
  • Ensure client satisfaction by providing a seamless interface into client organization; demonstrate leadership, responsiveness and creativity; performance is measured by client satisfaction scores
  • Ensure no unplanned operational interruptions in critical areas caused by activities within service lines under control; performance measured by total time of disruptions or losses to business / facilities arising from facilities system or equipment failures, controllable outages or actions of JLL staff or vendors.  Excludes disruptions from severe weather, localized power outages or external emergencies.
  • Manage vendor performance to achieve acceptable performance levels through active audit of supplier scope of work and partnering with vendor management
  • Ensure no environmental permit violations caused by activities within service lines under control
  • Develop and implement operational enhancements through innovation or efficiencies to ensure that client assets are appropriately maintained with the goal of reducing short and long term operating costs, improving occupant satisfaction and increasing team productivity.  Utilize business intelligence data or experiential knowledge to increase service levels and client satisfaction.
  • Share best practices with colleagues within the account
  • Ensure compliance with JLL Engineering Services Compliance Program and management audit

Personnel Management

  • Determine appropriate training coursework for staff to ensure that skills are consistent with job requirements.  Ensure that appropriate safety training is completed timely and PPE guidelines are followed.  Maintain employee training schedules and records.
  • Coordinate Employee PTO/Vacation Scheduling and Coverage to ensure no gaps in performance
  • Monitor Employee Performance to ensure compliance with safety and performance metrics
  • Encourage Employee Growth

Financial

  • Create & maintain facility budget
  • Identify and report budget forecasting & variances and develop strategies to manage operations to plan; performance measured by ability to quarterly financial performance within 90% of plan
  • Create client budget vs actual financial reports
  • Comply with all accounting purchasing policies and procedures

Other Requirements

  • Bachelor’s degree or equivalent work experience in Facilities Management / Operations Management with management and technical emphasis
  • Minimum of 8 years industry experience required either in the corporate or factory (preferred) environment, third party service provider or as a consultant
  • Strong organizational and management skills; ability to meet deadlines and work well under pressure
  • Strong interpersonal and supervisory skills
  • Experience in matrix management desirable
  • Strong presentation skills
  • Knowledge of real estate, telecommunications, furniture and building systems
  • Excellent verbal and written communication skills
  • Computer proficiency in CMMS systems, Microsoft Office Suite and accounting systems
  • Knowledge of local codes and regulations
  • Demonstrated consistency in values, principles and work ethic
  • Understanding of and commitment to client service; able to develop and maintain a good working relationship with clients
  • A desire to work within a diverse, collaborative, and driven professional environment

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Skills required

Facility Management
Operations
Regulatory Compliance
Performance Indicator
Manufacturing
Engineering
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