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  • Kennesaw, GA 30144

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Administrative Assistant I

Tokio Marine HCC • Kennesaw, GA

Posted 2 months ago

Job Snapshot

Full-Time
Insurance

Job Description

Location: Kennesaw, Georgia
Category: Administrative

Position at Tokio Marine HCC

Position Summary:

Under immediate supervision, provides a wide variety of administrative and secretarial support for assigned department or work unit. Administers programs, projects, and/or processes specific to the department. May assist in the preparation and control of departmental records and reports regarding operations.

Key Responsibilities:

Relying on standardized instructions and pre-established guidelines, the Administrative Assistant I is responsible for accomplishing the following as guided by others. These assignments are routine in nature.

  • Perform word processing duties for the department that may include the creation of memos, correspondence, reports, and presentations.
  • Input data into spreadsheets, databases, or other departmental systems.
  • Coordinate department schedules including establishing agendas and managing appointments.
  • Answer phones, forward calls, and take messages.
  • Back up for the Receptionist and Mailroom
  • Order office supplies and maintain supply stock for department.
  • Oversee incoming and outgoing mail distribution.
  • Coordinate department meetings; arrange use of conference rooms.
  • Serve as a contact for both internal and external clients.
  • Maintain departmental files and may coordinate off-site storage.
  • May arrange and coordinate business travel as directed by management.


Planning
  • Follow work plans, established timelines, and pre-defined goals for assigned work.
  • Meet commitments on deadlines.


Communication
  • Develop strong customer focus and high service level relationship with clients.


Cost Management
  • Perform work thoroughly in a cost-efficient manner and at a high productivity level.
  • Utilize company resources effectively.


Business Controls and Policies
  • Comply with all corporate policies and procedures.
  • Take all reasonable steps to safeguard company assets against waste, loss, unauthorized use, and misappropriation.
  • Report breakdown in controls to a supervisor or manager.


People Management
  • No people management responsibility


Position Knowledge, Skills, and Requirements:

Education
  • High school diploma or equivalent


Experience
  • Up to two years of relevant administrative support experience


Other
  • Possess and have ability to apply basic knowledge of principles, practices, and procedures
  • Good written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy
  • Good organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously
  • Intermediate proficiency and experience using Microsoft Office Package (Excel, Access, PowerPoint, Word)


Working Conditions and Physical Demands:
  • Overtime hours may be required to fulfill job responsibilities
  • May require travel outside normal work location
  • May require a valid driver's license
  • May be required to stoop, bend, or sit for extended periods of time
  • May be required to lift up to 10 pounds
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices
  • Close vision and ability to adjust focus; required to read a computer screen


Note: This document is intended to describe the general nature and level of work being performed, and is not to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

TMHCC will consider all requests for reasonable accommodation as outlined in the Employee Handbook. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.

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PI108812270

Job ID: 26277796
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