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Legal/Transactions Administrative Assistant at Fairfield Residential

Legal/Transactions Administrative Assistant

Fairfield Residential San Diego, CA Full-Time
Competitive Salary & Great Benefits Package
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Experience:

  • 5+ years of experience supporting multiple team members in a fast-paced department preferred

Skills, Knowledge & Abilities:

  • Ability to remain poised/focused and thrive in fast-paced environment
  • Strong organizational skills and ability to prioritize multiple tasks
  • Ability to focus on details and produce high-quality work product under tight deadlines
  • Ability to adapt and reprioritize tasks in a changing environment
  • Advanced skills in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe
  • Excellent interpersonal, written and oral communication skills
  • Self-motivated, anticipates needs and takes steps to address
  • Exercises discretion with confidential information

Essential Duties:

  • Provides wide range of assistance/support to Fairfield Legal and Transactions Department
  • Willingness to take on new and changing duties/tasks over time
  • Key point of contact for active Transactions/Acquisitions Department of large company
  • Prepares documents for signature and coordinates execution and mailing of transaction documents
  • Responsible for filing of legal and transaction documents
  • Incorporates hand-written comments into agreements and correspondence
  • Prepares correspondence on company letterhead
  • Schedules meetings, maintains multiple calendars and arranges travel if necessary
  • Typing 70-80+ words per minute
  • Notary or willing to obtain notary certification within first six months of hire date
  • Participates in company required training by established deadline.
  • Complies with all Fairfield standards, applicable health and safety rules and regulations, as well as applicable local, state and federal laws.
  • Any other duties or responsibilities that may be assigned.                                                                 
 

Recommended skills

Typing
Adaptability
Filing
Scheduling
Microsoft Outlook
Multitasking
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Job ID: R0005120

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