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Personal Assistant

Indotronix International Corporation Rochester Full-Time
$36,188.00 (Careerbuilder est.)
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Avani Technology Solutions Inc., a Software Solutions Company, is currently seeking to fill two positions. We are looking for a Personal Assistant to the CEO and an entry level Office Assistant with 1-2 years of experience to help support building and office operations.  As the Rochester Chamber’s #1 fastest growing company for 2018, you can expect to contribute to a rapidly growing business that is focused on customer service.
We are looking for individuals with strong interpersonal skills, high attention to detail, and an ability to remain organized while managing several calendars and tasks.
Personal Assistant to the CEO
Duties will include handling personal tasks and activities of the company CEO. They may include, but not be limited to the following activities:
  • Help transport children to school and various activities using company vehicle.
  • Take care of travel arrangements and other activities of the CEO.
  • Shop and pickup items from stores.
  • Help family with appointments and general day-to-day activities.
  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Booking accommodations and travel for employees as needed.
  • Handle incoming phone calls and direct them to appropriate parties or take messages.
  • Open, sort, record, and distribute incoming correspondence, including mail, faxes, and email.
  • Make arrangements for events; coordinating catering for luncheons, and other meetings.

Personal Assistant Requirements:
  • Must be trustworthy, professional, flexible, and able to take care of CEO & his activities
  • Positive attitude with ability to work well as part of small office team
  • Ability to work flexible hours
  • Ability to quickly understand company standards and policies with attention to details
  • Ability to manage time and prioritize tasks
  • High school education
  • Basic math and reading comprehension skills
  • 1-year prior office experience
  • Knowledge of Microsoft Office
  • Must have a valid driver’s license
  • Must pass 10 panel drug screen and background check
  • Must be willing to attain Notary Public within 60 days of service

Office Assistant
Responsibilities and duties will include, but not be limited to the following activities:
  • Handle incoming phone calls and direct them to appropriate parties or take messages.
  • File, scan, and retrieve corpo*** documents, records, and reports.
  • Prepare responses to correspondence containing routine inquiries.
  • Receive and distribute mail/packages.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Coordinate vendor services, ensuring timeliness and cost are considered.
  • Maintain accu*** financial records, and document calls and activities.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives.
  • Coordinate for events; arrange accommodations and transportation for participants, complete applications by deadlines, ship displays, order supplies and branded merchandise.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Provide clerical support to other departments.
  • Provide support for special projects.

Office Assistant Requirements:
  • Positive attitude with ability to work well as part of small office team
  • A willingness to learn
  • Ability to quickly understand company standards and policies with attention to details
  • Ability to manage time and prioritize tasks
  • High school education
  • Advanced math and reading comprehension skills
  • 1-2 yrs. prior office experience
  • Knowledge of Microsoft Office
  • Must pass 10 panel drug screen and background check
  • Must be willing to attain Notary Public within 60 days of service
 

Recommended skills

Scheduling
Office Assistant
Displaying (Exhibition)
Merchandising
Records Management
Clerical Works

Location

CareerBuilder Estimated Salary What is the Careerbuilder Estimated Salary? Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.

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What is the Careerbuilder Estimated Salary?

Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.
This estimation is based on Job title, Industry, Location and Skills
$36,188
Avg. Yearly Salary

Career Path

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Personal Assistant
$36,188.00 (Careerbuilder est.)
Estimated Salary: $70K
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Job ID: JPC - 70869

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