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Administrative Assistant- San Mateo

Ascent San Mateo, CA Full-Time
$60,000.00 - $70,000.00 / year
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Administrative Assistant
San Mateo, CA
Perm Position

General Description:
The Administrative Assistant will be responsible for providing support to various teams within the company. This position reports to the Office Manager and will be responsible for on-site support. 

Job Description: 
  • Coordinating meetings and events, scheduling candidate interviews, HR support as necessary, travel coordination, maintaining office supplies, handling incoming and outgoing mail, and other responsibilities.
Essential Functions of the job:
  • Organize and schedule meetings as needed for various departments
  • Coordinate catering for different meetings and events
  • Schedule and coordinate candidate phone, video, and in-office interviews
  • Provide general administrative/project support to HR team as assigned
  • Arrange travel and accommodations for out of state candidates
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment needs
  • Manage relationships with vendors, service providers and Building Management
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment  procurement, layouts and office systems
  • Responsible for greeting and coordinating orientation to new employees
  • Responsible for coordinating onboarding process for new employees including request and set up of equipment
  • Participate actively in the planning and execution of company events on a quarterly basis
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Assist with travel arrangements for senior members of the company and contractors as needed
  • Coordinate package delivery and ensure all packages are delivered to appropriate person
  • Retrieve mail from mailbox in lobby and distribute accordingly
  • Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
  • Handles expenses and reconciles corporate credit card expenses on a monthly basis
  • Provide assistance as needed for Legal Department Executive Assistant

Recommended skills

Clerical Works
Office Management
Telephone Skills


Salary Details

This salary was provided in the Job Posting.
Yearly Salary
This salary is within the average salary range of $36,244-$110,000 for this role in this location

Career Path

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Administrative Assistant- San Mateo
$60,000.00 - $70,000.00 / year
Estimated Salary: $71K
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Job ID: 19-06386


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