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MA/Scheduling and Physician Referral Coordinator - Dermatology

Swedish Medical Center Chicago, IL (Onsite) Full-Time

This dual-role provides both skilled front office and clinical support to the physician practice and serve as a liaison between the physician and patient to coordinate care. When required, provides direct patient care by working collaboratively with the care team. Functions as a member of the patient’s ambulatory care team while delivering exceptional customer service, ensuring patient safety, privacy and loyalty. Provide healthcare services under the direction of the Practice Manager and/or designee, and physicians in the Swedish Medical Group. This role may provide direct clinical care to patient including vital signs, phlebotomy, vaccinations, injections, and assist with clinical procedures. This role may help answer phones, schedule appointments, and gather general information to register patients.


Essential Functions

* Demonstrates a commitment to the mission of Swedish Hospital and demonstrates a service orientation and adheres to all responsibilities and standards of the Swedish Medical Group.

  • Greets patients providing a high level of customer service and answers telephone referrals/inquiries.
  • Prepares patients for the health care visit by directing and/or accompanying them to the examining room; provides exam gowns and drapes; helps to position patient for the examination and/or treatment; arranges exam room instruments, supplies, and equipment.
  • Verifies patient information by interviewing patient; reviews and/or records medical history; takes vital signs; confirms purpose of visit or treatment.
  • Supports patient care delivery by assisting the healthcare providers during examinations; prepares laboratory specimens; performs basic laboratory tests on the premises; disposes of contaminated supplies; sterilizes medical instruments; administers medications on the premises; authorizes drug refills as directed; telephones prescriptions to pharmacies; draws blood; prepares patients for x-rays; takes electrocardiograms; removes sutures; changes dressings; prepares for and assists with procedures as directed, specialty specific clinical duties as directed.
  • Educates patients by providing medication and diet information and instructions; answers questions.
  • Completes records by recording patient examination, treatment, and test results.
  • Generates revenues by recording billing information of services rendered; completes insurance forms; responds to insurance and other third-party inquiries.
  • Answers incoming calls promptly, courteously, and in a caring friendly manger, ensuring outstanding customer service at all times
  • Accurately, appropriately and efficiently schedules services, tests, procedures, and appointments for multiple departments, adhering to specific department guidelines and protocols, ensuring service excellence at all times
  • Advises patients of the collections policy and explains payments, deposits and co-pays. Directs patient to the cashier or financial counselor when indicated.
  • Keeps supplies ready by inventorying stock; places orders; verifies receipt.
  • Keeps equipment operating by following operating instructions; troubleshoots breakdowns; maintains supplies; performs preventive maintenance and calls for repairs as needed.
  • Maintains safe, secure, and healthy work environment by following and enforcing standards and procedures; complies with legal regulations.
  • Maintains patient confidence and protects operations by keeping patient care information confidential.
  • Adheres to professional standards, policies and procedures, federal, state, and local requirements and Patient Centered Medical Home standards.
  • Maintains current job knowledge by participating in educational opportunities
  • Takes initiative and explores opportunities for accomplishing new and different tasks or projects
Other Functions
  • Participates in maintaining an environment conducive to safety, patient comfort and privacy, as well as employee safety.
  • Provide cross-coverage to other offices in the medical group as necessary.
  • Observes established hospital/department policies and procedures, safety, environmental and infection control standards.
  • Participates in quality improvement activities/projects
  • Participates in department meetings, appropriate in-services, and educational opportunities.
  • Clinical Skills, Creating a Safe, Effective Environment, Health Promotion and Maintenance, Hospital Environment, Procedural Skills, Documentation Skills, Verbal Communication, Inventory Control, Planning, Dependability, Medical Teamwork
  • Other duties as assigned by supervisor or manager.
  • Provide coverage to other departments as needed.


EDUCATION: High School Diploma or GED preferred or equivalent work experience


Certification or registration as a Medical Assistant with a nationally recognized accrediting body preferred.

Current CPR certification with the American Heart Association or American Red Cross required.




• Direct contact or phone contact with patients and medical staff.

• Frequent contact with patients, visitors, employers, physicians, nurses and insurance companies


• Wear an N95 mask / PAPR and other PPE as appropriate

• Walking, bending, stooping, long periods of stationary standing, pushing, pulling, lifting

• Primary body position: Sitting = 60%, Standing/Walking = 40%

• Lifting requirements up to 50 lbs occasionally or frequently

• Potential exposure to airborne diseases: 100% of the time

• Potential risk of blood borne exposure: 100% of the time

• Some travel outside the hospital is involved using own transportation: 5%

The above statements are intended to describe the general nature and level of workperformed by employees assigned to this classification. They are not intended to be as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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