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Executive Assistant

Vaco Staffing San Diego Full-Time
$70,000.00 - $85,000.00 / year
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The Executive Assistant provides administrative and clerical support to the Regional Vice President, in addition to other members of the extended team.


1. Calendar and time management: Heavy calendaring, working with multiple markets across the country using Skype, conference bridges and video conferencing.

2. Prepares presentations, reports, and other documents using Word, Excel & PowerPoint.

3. First point of contact for RVP and other team members; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties

4. Maintains and updates or creates databases and/or database information

5. Codes, compiles, and files correspondences, records, documents and reports according to an established system

6. Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements

7. Takes and prepares notes of meetings, conferences, and similar proceedings; coordinates space booking and travel for group meetings; coordinates group hotel, events, and catering for offsite meetings.

8. Sorts and distributes mail and packages to appropriate parties

9. Greets and assists visitors and arrange for escorts, as necessary

10. Extensive travel planning and coordination, including detailed expense reports.

11. Gathers and arranges materials and relevant information for assigned project or person

12. Prepare, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures, manage invoice process and point of contact for accounting process

13. Types letters, memoranda, and reports from drafts and proofreads and reviews documents for grammatical and numerical errors

14. Maintains and tracks department headcount and expense budget


1. HS diploma, GED or relevant work experience

2. 6+ year of experience preferred in related field (e.g., Telecommunications, Business, etc.)

3. Requires strong knowledge of Microsoft Word, Excel, PowerPoint, etc.

4. Excellent interpersonal, leadership, presentation, and collaborative skills to work effectively with teams throughout organization


1. AS/AA or Technical Certification in related discipline strongly desired (e.g., Business, Finance, etc.)

2. Experience in telecommunications industry desired.


Skills required

Time Management
Arrange Meeting
Problem Solving
Decision Making
Clerical Works


Salary Details

Based on Job Title, Location and Skills
Below Avg. Average Above Avg.

Career Path

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Executive Assistant
$70,000.00 - $85,000.00 / year
Estimated Salary: $110K
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Job ID: EXECU68129


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Vaco Staffing is a division of the fastest growing recruiting firm in Nashville. Vaco Staffing is a customer-focused, premier provider of administrative, accounting and financial employment solutions. Our internal team is comprised of professionals with over 32 years combined experience in placement and staffing industries. Our strength is our ability to match talented and experienced professionals to the unique business needs of the client. Our team-based approach allows us to develop effective, customized solutions quickly and efficiently. We strive to build long-term relationships, and to provide higher quality service and produce better results. We provide contingent staffing as well as permanent placement in the following areas:

  • Office/ Administrative support
  • Staff Accountants
  • Accounts Payable and Accounts Receivable
  • Credit and Collections
  • Customer Service
  • Bookkeepers

    Vaco Staffing
    is a division of Vaco, LLC. Our sister divisions, Vaco Resources, Vaco Technology, Vaco Financial and Continuum Search provide highly skilled, seasoned professionals for finance, accounting, IT and executive search needs.

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