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Legal Assistant job in Vienna at Robert Half

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Legal Assistant at Robert Half

Legal Assistant

Robert Half Vienna, VA Full Time
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Ref ID: 04510-0011964760

Classification: Legal Assistant

Compensation: DOE

A real estate development firm out of Vienna is looking for an experienced Real Estate Legal Assistant who is comfortable with providing both administrative and paralegal support to the General Counsel. 

The ideal candidate will be experienced with commercial and residential real estate and familiar with assisting the filing of loan agreements, loan documents, closing documents, management of corporate entities, and lease administration.

Salary will be up to 80k for the ideal candidate.

Requirements -

5 years of experience as a Legal Secretary / Administrative Assistant or Paralegal in the real estate division of a law firm, real estate development firm, or accounting firm.

Must be comfortable working in office 

Hours are 9-5pm

If this job sounds like you, feel free to reach out to Lindsey Joiner at Robert Half on Linkedin.

5 years of real estate (commercial or residential experience)

Duties -

•      Support the activities of the Vice President & General Counsel and the Managing Director.

•      Provide significant administrative assistant functions to the General Counsel in connection with loan closings, including drafting and preparation of certificates of authority, gathering organization documents, ordering certificates of good standing, copying, scanning and emailing files, and assist in tracking of loan covenant compliance, transaction closing documents and work collaboratively with the internal accounting team and controller on related tasks.

•      Maintain the Company’s licenses, corporate and entity-level books and records, structure charts and critical files; ensure that Company entities remain in good standing.

•      Administer (and improve where necessary) the lease administration policies and procedures for the tracking and management of real estate leases for the Company’s multiple real estate assets, and assist the General Counsel and Property Management Team in coordinating these functions.

•      Manage organization of critical Company files and documents and legal related processes and procedures in a team environment.

•      Maintain Company and Company owners’ tax files, collect yearly tax materials, and coordinate tax preparation materials with Company’s tax firm.

•      Maintain Estate planning files and Trust files of Company owners.

•      Administrative and legal secretarial duties including drafting revising, and proofreading correspondence and other legal documents, creating and maintaining files, opening new matters, calendaring transaction deadlines, preparing closing binders, photocopying, scanning, and printing.

•      Assist in managing the Company’s insurance policies and current claims for all real estate assets.

•      Assist in special projects in various departments that the General Counsel or other principals may be involved with, including the Human Resources department’s compliance tasks.

•      Assisting in preparing litigation discovery responses.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at

. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit [ Link removed ] - Click here to apply to Legal Assistant for more information.

© 2021 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

Recommended Skills

  • Real Estates
  • Leasing (Contract Law)
  • Property Management
  • Lawsuits
  • Estate Planning
  • Human Resources
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