Volunteers of America-Greater New York (VOA-Greater New York) is the local affiliate of the national organization, Volunteers of America, Inc. and is one of the largest providers of human services in the metropolitan New York area. Founded in New York City in 1896 as a charity staffed by volunteers tending to the city’s poor, today VOA-Greater New York has 1,300 paid staff that provide life-changing, often life-saving services through 80 programs in New York City, Westchester County and Northern New Jersey.
VOA-Greater New York services extend to survivors of domestic violence; individuals and families — including veterans — experiencing, or at risk of homelessness; people living with HIV/ AIDS, behavioral health, and substance use issues; adults with developmental and intellectual disabilities; preschoolers with developmental delays; older adults on limited incomes, many with a history of homelessness; and at-risk youth.
VOA-Greater New York expands, and introduces new services in response to community needs. As such, it is at the forefront of building affordable, supportive housing for seniors; providing a service-rich continuum of care for formerly homeless veterans; and expanding its services for those recovering from domestic violence. Battle Buddy Bridge®, a peer counseling program for veterans, and the work VOA-Greater New York is doing to raise awareness of the impact of Moral Injury, are examples of the organization’s responsiveness, creativity and life-altering work.
Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. Operation Backpack® is the organization’s signature community service campaign that ensures every student who calls a NYC shelter “home” has a new backpack full of supplies in time for the first day of school.
The HR Operations Coordinator provides administrative support to the Assistant Vice President of HR and is responsible for HR transactional documentation and maintaining the HR Information System including data entry and data integrity.
Minimum Qualifications:Associates degree plus two years of experience in a related field, or satisfactory combination of education and experience. Must have the ability to effectively communicate with all levels of the organization, the ability to work well with others, prioritize and take initiative. Intermediate knowledge of Microsoft Word and Excel required. Experience with HR Information Systems required.
Supervisory Role:This position does not have supervisory responsibilities.
Principal Responsibilities:The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.
1.Enter data for all employment life cycle transactions into the HR Information System.2.Initiate and track payroll change notices for all HR transactions in coordination with HR management and payroll.3.Ensure data integrity, conduct analysis and reporting related to the HR Information System. Conduct periodic system audits and make recommendations for improvements as needed.4.Review and submit accurate time and attendance for bi-weekly payroll.5.Perform other related duties as requested.
Expected Results of Principal Responsibilities:1.HR system data is timely and complete.2.Payroll change notices are completed accurately and timely.3.HR data is accurate and matches supporting documentation.4.Bi-weekly payroll is completed and submitted accurately before payroll department deadlines.5.Perform other related duties as requested.
Work Environment:While performing the duties of the job, the employee will be in an office environment performing administrative work.
Physical Demands:While performing the duties of the job, the employee is regularly required to have visual acuity, talk and hear while communicating with peers and/or vendors. This position is sedentary and requires sitting for long period of times. The employee must occasionally lift and/or move items up to 20 pounds.
Position Type:This is a full-time position
Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.