Skip navigation
Unable to save this job. Please try again later.


Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

  • Indianapolis, IN

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Don't miss out on new jobs!

Get the latest Program Assistant (Office and Administrative Support) jobs in Indianapolis, IN delivered directly to your inbox. You can unsubscribe at any time.

Saving Your Job Alert

Job Alert Saved!

Could not save Job Alert!

You have too many Job Alerts!

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

Sign Up

or   Sign In Here
Password Must Contain
8 to 15 characters
1 uppercase letter
1 number or symbol
1 lowercase letter
Create an Account with CareerBuilder to save jobs & unlock these great features
See similar job titles and skills to help you make your next move
Upload a resume and become visible to Hiring Managers and Employers
Compare Salary Information to see where you stand amongst your peers
Easily Quick Apply to jobs with just one click!

Email Send Failed!

Assistant to the Chair Campus IUPUI - Indianapolis

Indiana University • Indianapolis, IN

Posted 1 month ago

Job Snapshot

Degree - 4 Year Degree
Education - Teaching - Administration

Job Description

The primary function of this position is to provide overall administrative support to the Department Chair and the faculty of the Department of Technology Leadership and Communication (TLC) in the School of Engineering and Technology. The Assistant to the Chair will supervise part-time office staff and manage the work allocation of the office to ensure efficient and timely completion of tasks. Duties and responsibilities include:

• Provide support to the Chair, Associate Chair, Graduate Program Chair, and Undergraduate Program Directors for various administrative and human resources tasks; including scheduling of meetings, meeting deadlines, departmental data collection, financial reporting, and report preparation. The Assistant to the Chair will be a first point of contact for scheduling and prioritizing access to departmental Chairs and Directors as well as conferring with and serving as a representative of the TLC Department. Human Resource support includes preparing paperwork and electronic documents (eDocs) for all hiring of adjunct faculty, visiting scholars, student academic appointees, and hourly employees; hiring student graders and research/teaching assistants; tracking contract expiration dates and initiating rehiring or terminations; assisting faculty with temporary worker hiring (visiting scholars, postdoctoral fellows, and graduate students.) Initiating and processing Visa (J-1 or H1-B) and Permanent Residency applications. Performing payroll, tuition remissions, and health insurance related tasks. Renewing contracts for Adjunct Faculty and Assistantship positions. Maintaining all confidential personnel and academic files, providing orientation information to new hires.

• Manage the daily office activities to ensure that the office is maintained and is staffed during the daily office hours. Be responsible for the office activities, deadlines, and duties by delegating tasks to staff members, verifying progress, and ensuring completion. Typical delegated tasks include: Web site maintenance, social media maintenance, bulletin board maintenance, file organization, office organization, office supplies, and office equipment maintenance and repair. Facilitation of the search and screen process for all departmental positions, including advertising, affirmative action procedures, expenses, interview scheduling, travel arrangement, and hiring process in conjunction with the school HR Coordinator. Assisting with travel authorizations and reimbursements which may include travel arrangements and reimbursements when necessary. Assisting department and faculty on purchasing including equipment, supplies, and food services. Hiring and maintaining student workers, i.e. teaching assistants. graders, and hourly student workers. Assisting the Chairs and Program Directors with course scheduling and textbook orders for the Department

• Monitor and review departmental general fund accounts and foundation accounts expenses for accuracy. Initiate purchase requisitions and IU Foundation check disbursements; approve expenditures advise Dean’s Office staff of any transfer charges for department. Maintain confidential records.

• Supervise the work activities of department office staff members if available including: faculty meeting minutes, establishment of procedures, work assignments, instruction and monitoring of performance; participation in interviewing, hiring, and recommending appointments in clerical area; conduct performance evaluations and disciplinary actions.

• Recommend office and personnel related policies and actions. Contribute to various areas of the 2018-2023 Strategic Plan for the TLC department. Other duties as assigned.

Job Requirements

REQUIRED: Bachelor’s degree and two years of related experience.

Combinations of related education and experience may be considered.

Proficiency in use of various software and information technology applications. Excellent time management. Excellent interpersonal and communication skills. Attention to detail and accuracy. Ability to work independently and prioritize work.

Preferred Qualifications 

Knowledge of proprietary systems used by Indiana University. Knowledge of branding, marketing, and recruitment initiatives. Ability to understand and work within social media environments.

Working Conditions / Physical Demands 

Ability to work on computer and remain stationary for long hours

Salary Range 
Job ID: 11563P
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.
Don't miss out on new jobs like this
Get the latest jobs delivered to your inbox. Unsubscribe at any time.

Saving Your Job Alert

Job Alert Created

Well, this is embarrassing. We are having trouble saving your search. You can try again or come back at a later time.

Maximum Email Alerts

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.