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  • Cincinnati, OH 45201

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Financial & Program Administrator

University of Cincinnati • Cincinnati, OH

Posted 2 months ago

Job Snapshot

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Education, Health Care, Information Technology

Job Description

Financial and Program Administrator

Africana, Judaic, WGSS, Political Science & Sociology (Cluster #3)


The departments of Sociology, Political Sciences, Africana Studies, Judaic Studies and Women's Gender & Sexuality Studies (also known as Cluster #3) are accepting applications for the role of Financial and Program Administrator.  The person in this role works with the faculty members and other staff in this department group to perform a variety of financial, grant-related post-award and programmatic duties in support of financial and program coordination efforts within the assigned departments. This is an hourly-paid professional position. The Financial and Program Administrator is responsible for achieving results by completing assigned duties in these categories:

Financial and Grant Support Duties

  • Perform a variety of financial tasks including fund budgeting, making purchases by requisition and purchasing card (P-Card); making deposits and reconciling applicable funds and accounts including those that are grant-related and non-grant related
  • Maintain the receipt and expenditure information in the university system for each purchase made (grant and non-grant accounts)
  • Perform post-award grant-related duties as assigned
  • Prepare accurate reports with balances for faculty members with sponsored research funds and other financial reports for the Business Administrator and Department Heads on other funds
  • Collaborate with the faculty members and the A&S Grants Office on the timely submission of research proposals through UC’s required approval process
  • Verify compliance prior to establishing awards and implement/interpret policies and regulations for allowable costs and cost sharing on grants
  • Reconcile a variety of grant and non-grant funds for multiple departments in the cluster
  • Reviewing all financial expenditures to ensure compliance with applicable university financial policies and prevent deficit fund balances in all accounts
  • Ensure that P-Card charges are appropriately allocated on applicable grant accounts and other funds.
  • Process travel and other expense reimbursements for assigned department(s) in Concur
  • Assist with hiring of students, graduate assistants, adjunct faculty, etc. in assigned department(s)
  • Perform timekeeping duties for hourly-paid staff and student workers as assigned in the cluster
  • Order keys and routine maintenance as requested for assigned department(s)

Academic and Program Support Duties:

  • Primary contact for departmental graduate and undergraduate programs and students
  • Create courses in eCurriculum and serve as a resource for this program; Order courses for department(s) in Catalyst/CaRT and run reports from that system as needed
  • Coordinate special events, program meetings, guest lecturers and all of the duties associated with running and paying for those events
  • Collect information about graduating (UG) students; create awards for nominees and winners and Phi Beta Kappa inductees; and send information to Phi Beta Kappa about inductees
  • Track Graduate Student progress for graduation certification and graduate coursework documentation
  • Assist Graduate Director with the admissions process including Slate, Catalyst data entry; process graduate scholarships and fellowships
  • Maintain departmental databases and generate periodic program data reports
  • Respond to annual surveys with collected information about our graduate programs
  • Solicit abstracts and advertise dissertation defenses. Assist students with finding an appropriate date/location and confirm that they are following the Graduation Checklist
  • Setting up defense committees in GradTracker


Job Requirements


Bachelor's degree; - OR- Associate's degree and two (2) years’ experience; -OR- four (4) years’ experience; degree must be in accounting or related field with related finance or accounting experience.

Ideal Position Requirements:

  • Prior financial experience doing fund accounting
  • Prior grant experience (particularly on the post-award side) preferred
  • Knowledge of state, federal and foundation grants and grant administration systems, processes and budgeting
  • Prior experience working with graduate and undergraduate students
  • Strong project management, organizational and time management skills required

Application Process

Interested and qualified candidates must complete our online application at (Search Requisition #37024). In addition to the online application you must attach a current copy of your resume or CV.  In addition to these items, you must also include a cover letter, not to exceed one page, detailing your interest and qualifications for the position. You will also be asked to respond to a question describing your experience with, and commitment to diversity. We will begin reviewing applications as they are received and continue to accept and review applications until the position has been filled.

This position will be a professional position paid at an hourly rate.

The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.

REQ: 37024


Job ID: 37024-en_US
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