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IT Intake Administrative Assistant at Oasis Systems, LLC

IT Intake Administrative Assistant

Oasis Systems, LLC Rockville, MD Full-Time


Oasis Systems has an exciting opportunity for anIT Intake Administrative Assistantto support the Nuclear Regulatory Commission (NRC) located in Rockville, MD. The company seeks to identify a highly proactive individual with proven talent in the area of administrative support and project oversight to work on a fast-paced cybersecurity contract for one of our Federal Customers. Though a clearance is not required to apply, the ability to obtain a clearance is a requirement. The successful candidate must possess a willingness to learn, the ability to multi-task in an ever changing and fast paced work environment and demonstrated critical and forward-thinking abilities. Strong interpersonal skills are a must, both written and verbal.

LOCATION : Rockville, MDJOB STATUS: Full time

TRAVEL : 10% Occasional Domestic TravelREQUIRED QUALIFICATIONS(Education, Certifications, Experience, Skills)

SECURITY CLEARANCE : The ability to obtain an NRC Security Clearance

EDUCATION : High school diploma or higher.

EXPERIENCE LEVEL : Two years of administrative experience required.


  • Strong analytical and creative problem-solving skills.

  • Strong interpersonal skills to interact with customers, senior level personnel, and team members.

  • Strong organization skills to prioritize work and balance complex projects.

  • Ability to work independently and as part of a team.

  • Ability to accept constructive feedback and implement changes immediately.

  • Ability to work additional hours as requested by Customer and Management related to specific project deadlines.

  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).

  • Knowledge of Microsoft SharePoint a plus.

  • Must have excellent written and verbal communication skills.

  • Must have the ability to quickly take detailed and accurate notes, both written and typed.

  • Business etiquette a must.


  • Interface with Customer and PMT frequently to determine evolving needs and priorities for the agencys IT Intake Request Process.

  • Perform quality assurance and control for upcoming intake pending requests in Remedy Service Management System.

  • Attend all Triage meetings and other Intake adhoc meetings as requested.

  • Development of weekly Excel spreadsheet for pending requests and action items for Subject Matter Experts (SMEs) review.

  • Tracking and status reporting of the weekly Intake team action items.

  • Review of on-hold, pending, approved, cancelled, and rejected requests in Remedy, in development of Excel spreadsheet, meeting minutes and agenda.

  • Meeting agenda development and distribution.

  • Take and distribute meeting minutes/notes.

  • Scheduling meetings at needed.

  • Posting of documentation and data associated with intake activities to SharePoint.

  • General administrative support.

  • Other duties as assigned.

    Who We Are

    Oasis Systems is a premier provider of customer-driven, cost-effective and quality Engineering Services; Enterprise Systems and Applications; Human Factors Engineering; Information Technology and Cyber Security; Professional Services; and Specialized Engineering Solutions to the Department of Defense, FAA, NRC and other federal agencies.

    We strive to be an exciting and welcoming company that attracts, develops, motivates and retains the most talented, skilled and dedicated people in the industry; where they are encouraged to achieve personal excellence, purpose, and their full potential and career aspirations; while supporting mission-critical national security technologies and programs.

    Oasis Systems is an equal opportunity employer and does not discriminate in hiring or employment on the basis of any legally protected characteristic including, but not limited to, race, color, religion, national origin, marital status, gender, sexual orientation, ancestry, age, medical condition, military veteran status or on the basis of physical handicap which, with reasonable accommodation, render the application to satisfactorily perform the job available

Job LocationsUS-MD-Rockville

Requisition Number 2022-12755

Posted Date 2 weeks ago (9/7/2022 5:24 AM)

Category Information Technology

Recommended Skills

  • Administration
  • Agenda Development
  • Analytical
  • Communication
  • Coordinating
  • Creative Problem Solving
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