COMPANY OVERVIEW: Catholic Charities is the social ministry outreach of the Archdiocese of Washington. We believe in strengthening the lives of all in need by giving help that empowers and hope that lasts. Catholic Charities works to create a world in
which every person is cherished, regardless of individual limitations, and strengthened in the use of personal gifts in order to reach his or her full potential as a valued member of the community. We are looking for exceptional people who share our vision
Inspiring Hope. Building Futures
JOB SUMMARY: The Administrative Assistant provides administrative support to the Day Program, Hypothermia, and the Program Director. This position performs varied clerical and administrative tasks and is responsible for office support duties under close supervision.
Supervisory Responsibility: No supervisory responsibility.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
•Provides office administrative and clerical support that includes, but not limited to telephone coverage, document copying, collating, filing, etc., for Day Program, and hypothermia as needed.
•Assists with the data entry process, the collection of statistical information and the distribution of information.
•Assists with program or department orientation, prepares the clients’ folders and mails out correspondence as needed.
•Enter all Unusual Incident Reports (UIR) to Catholic Charities UIR database and files incident reports within the required timeframe.
•Processes purchase order requisitions in ReQlogic system as instructed by supervisor
EDUCATION and EXPERIENCE:
•High School diploma or GED required.
•Two (2) years of work-related experience in an office setting.
•Proficiency in Homeless Management Information System (HMIS); DHS UIR database and Outlook in the Office 365 Suite.
•A valid local driver’s license and a clean driving record required.
SKILLS and COMPETENCIES REQUIRED:
•Extensive computer knowledge and skills.
•Excellent organizational and communication skills/telephone skills.
•Excellent problem-solving skills.
•Ability to operate job related equipment including the use of basic computer programs and systems to effectively carry out the duties of the position. Skill to read and comprehend job-related materials and documents.
- Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
- Please view Equal Employment Opportunity Posters provided by OFCCP URL blocked - click to apply.
- The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure
is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41
Setting Up Files