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Administrative Assistant

Fresenius Medical Care West Allis Full-Time
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PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings. 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature. 
  • Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
  • Sets up and maintains official department filing system, records management, databases.
  • Prepares memos, correspondence, agendas, minutes, and policy explanations.
  • Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
  • Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
  • Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
  • Organizes travel arrangements and completes expense reports.
  • Interfaces with a various levels of management across organizations and with external customers.
  • May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
  • Assist with various projects as assigned by direct supervisor.
  • Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.


PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required, some specialized secretarial training preferred.

EXPERIENCE AND REQUIRED SKILLS:  

  • Minimum 1 – 2 years of related experience.
  • Knowledge of business & technical vocabulary.
  • Familiar with standard business concepts, practices & procedures within administrative support.
  • Able to employ basic reasoning and analytical skills.
  • Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
  • Proficient in organizational operations & procedures.
  • Experience handling incoming phone calls; remains professional at all times; front office etiquette.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

ADDENDUM:

Distribution Centers

  • Performs financial support, as needed.
  • Works with management to complete financial accruals.

Experience and Required Skills

  • Administrative, Human Resources, Finance, Customer Service experience preferred.
  • Bilingual (Spanish and English) preferred

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Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.


Job:  Administrative / Clerical
Primary Locations:  United States-Wisconsin-West Allis
Other Locations:  
Schedule:  Full-time
Shift:  Day Job
 

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management

Location

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Administrative Assistant
Estimated Salary: $64K
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Job ID: 19000E4X

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Fresenius Medical Care North America is a wholly owned subsidiary of Fresenius Medical Care AG & Co. KGaA, located in Bad Homburg, Germany. Through our dialysis services entity, Fresenius Medical Services, we operate more than 1,500 outpatient dialysis clinics in the U.S. Our Products and Hospital Group is responsible for the manufacture and distribution of a variety of dialysis products and equipment, including dialysis machines, dialyzers and other dialysis-related supplies. We provide the highest quality standards in dialysis care and products in the industry to meet the needs of our patients and affiliated physicians.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, genetic predisposition or carrier status or any other legally protected characteristic.

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