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Executive Assistant

Kforce Finance and Accounting St. Louis Contractor
Competitive
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RESPONSIBILITIES:

Kforce has a client that that is seeking a Executive Assistant in St. Louis, Missouri (MO). Essential Duties:
  • Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
  • Makes travel arrangements, prepares itineraries, compute expense reports and process necessary paperwork
  • Sorts, reads and annotates all incoming and outgoing mail; provides appropriate record or backup material for reference; prioritizes and categorizes items for action
  • Greets people for appointments/interviews/meetings; offer refreshments, and escorts to appropriate parties. Answers, screens and makes telephone calls; communicates information in appropriate manner and routes problem calls to appropriate person promptly and efficiently
  • Handles confidential and sensitive matters, with and without direct supervision
  • Maintains accurate files and records of correspondence, reports, contracts, and related materials; updates on a regular basis
  • Assists with development of meeting agendas; assembles and arranges meeting materials; Meeting rooms, preparation and cleanup of refreshments; assists at meetings as required
  • Records, transcribes, and distributes minutes of meetings to appropriate parties
  • Composes memos, transcribes notes, and researches and creates presentations
  • Prepares routine and advanced correspondence including letters/memos/reports
  • Researches and assembles materials for reports; assists in completion of required forms, contracts, and related items
  • Ensures follow up on actions generated by meetings and communications
  • Provides administrative backup for other members of System Management and support staff as required

REQUIREMENTS:

  • Ability and desire to integrate CQI principles and tools into work processes
  • Excellent PC skills and with at least intermediate level Microsoft applications (Word, Excel, PowerPoint, Outlook 2003/2007/2010/2013 and web/video conference)
  • Must have the ability to learn new programs or software
  • Excellent written/verbal communication skills, interpersonal skills, and strong organizational skills with ability to follow through on tasks assigned
  • Self-starter with a keen sense of urgency to get things done and a professional and respectful attitude in dealing with a multi-cultural environment
  • Proactive individual who seeks out ways to provide assistance and support for current or future planned meetings, conferences, appointments, travel, etc.
  • Ability to handle confidential information and materials and multi-task as necessary.
  • Ability to use discretion and independent judgement
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Recommended skills

Agenda Development
Memos
Self Motivation
Multitasking
Presentations
Coordinating

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$45K
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Executive Assistant
Competitive
Estimated Salary: $100K
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Job ID: FAEQG1827152

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Kforce is a professional staffing and solutions firm specializing in the finance and accounting functional areas of general accounting, audit services, SEC reporting, periodic financial close and tax preparation support. From CFOs and controllers with Big 4 experience to entry level transactional accounting positions, Kforce has been matching job seekers and employers since 1962. We are committed to “Great People = Great Results” and offer exciting job opportunities with top finance and accounting companies across the United States. Kforce continues to look for experienced finance and accounting professionals to join our team of great people! 

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