Creating a warm and welcoming environment via Industrious hospitality initiatives
Resolve internal and external-facing issues with professionalism and patience
Inputting and maintaining accurate data across various platforms
Completing a broad variety of administrative tasks for Executives including, but not limited to: scheduling and calendar management, completing certain expense reports, performing occasional research, composing and preparing potentially sensitive and/or confidential correspondences; selecting and booking restaurants for lunch and dinner appointments; arranging travel plans, itineraries, and agendas; compiling documents for travel-related meetings
Fill out administrative forms for our new location openings, requiring coordination with various internal departments as well as local government entities across the Industrious network
Receiving and fielding all initial and ongoing requests for meetings, and following through in a polite, timely manner, while working with aforesaid executives or using best judgement to prioritize their time
Providing logistical and technical support for internal meetings including booking and preparing conference rooms; organizing requested food and beverage catering; greeting guests according to hospitality standards; collating, preparing and distributing meeting materials; and providing AV and clerical support during meetings
Assisting in establishing a bridge for smooth communication between Executives and company-wide staff; demonstrating leadership to maintain credibility, trust, and the ability to represent company values
Proactively anticipating the administrative and personal needs of the executives, offering collateral support such as organizing catering or meals for executives
Occasionally perform personal errands and special projects for Executive staff
Our Client is looking for an Executive Assistant that will be responsible for providing administrative, organizational, and logistical support the CEO of a Financial Services firm (industry experiece is not required). In addition, the candidate may be tasked with providing minor office managerial duties. The ideal candidate will be experienced in handling a wide range of key administrative, research, and executive support related tasks, be exceedingly well organized and flexible, scrupulous with time management, and enjoy being part of a rapidly-growing entrepreneurial environment. This individual must be able to function effectively, and within a timely manner, in a dynamic, fast-paced environment under minimal supervision. The ideal candidate will also be tech savvy.
Ideally previous experience as a C-Level Executive or Administrative assistant
Proactive mindset to anticipate and execute degrees of support against a complex work environment
Excellent time management skills and ability to multi-task and prioritize assignments
Attention to detail and inventive problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
Proficient with Microsoft Word, Excel and Powerpoint
A plus if you have experience with Concur, Slack, Dropbox or G Suite.
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