Job Summary: The Sr. Accounts Receivable Specialist will review current customer accounts, assist in cash functions, will analyze the A/R aging report, work with customers to resolve past due invoices and ensures cash receipts are processed in compliance with financial policies and procedures. This position also manages Accounts Payable responsibilities for two Company business units. Essential Job Functions:
Reviews A/R invoices and receipt of payments; also process A/P Check Run and A/P bills
Updates 3rd party WH transactions and EDI Management On a daily basis checks and
Retrieving copies of invoices to send via fax or mail for account resolution to sales tax consultant
Documenting client communications in the receivables systems.
Processing payments and following up on promised payments.
Identifying, communicating and escalating issues to management or appropriate leader.
Set up new customers and assist with updating new and existing customers credit limits and terms as required. Produce monthly statements for customers.
Follows established procedures for cash application, account reconciliations and credit review
Review and research unapplied cash receipts and payments
Performs routine follow-up on COD customers and applies payments as necessary
Balance batch amounts with the remittances received at multiple banks for multiple entities
Reconciles customer balances with focus on resolving payment discrepancies and delinquencies
Analyze complex customer accounts and resolve issues relating to weight, pricing, freight, and sales tax discrepancies; escalate unresolved issues/concerns when needed
Calculate and post receipts to appropriate general ledger accounts and verify details of transactions, such as funds received and total account balances.
Compile and sort documents, prepare and post invoices and credit and debit memos
Provide back-up support to the AP specialist or others in the department, perform other general administrative duties, and take on Accounting projects as needed.
Reconciles bank statement and account balances for the purpose of ensuring accuracy and complying with related policies and practice
Handle customer credit inquiries
Tag and approve vendor invoices and resolve any discrepancies both internally and with vendors
Secondary Job Functions:
Prepares checklist of documents in preparation for annual audit.
Creates filing folder system for new A/R calendar year
Records sales and shipments and closes A/R on a monthly basis
Quarterly processes sales and use tax related bills
Order office supplies/consumables as needed
Ensures full compliance with Company Safety policies, procedures, GMP's, Ethical Business Practice, and SOP's at all times.
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