Skip navigation
Unable to save this job. Please try again later.

{msg}

Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Don't miss out on new jobs!

Get the latest Administrative Assistant jobs in Gaithersburg, MD delivered directly to your inbox. You can unsubscribe at any time.

Saving Your Job Alert

Job Alert Saved!

Could not save Job Alert!

You have too many Job Alerts!

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

Sign Up

or   Sign In Here
Password Must Contain
• 
8 to 15 characters
• 
1 uppercase letter
• 
1 number or symbol
• 
1 lowercase letter
Cancel
Create an Account with CareerBuilder to save jobs & unlock these great features
See similar job titles and skills to help you make your next move
Upload a resume and become visible to Hiring Managers and Employers
Compare Salary Information to see where you stand amongst your peers
Easily Quick Apply to jobs with just one click!

Email Send Failed!

Administrative Assistant

Ultimate • Gaithersburg, MD

Posted 1 month ago

Job Snapshot

Contractor
$16.00 - $22.00/Hour
Other Great Industries
Admin - Clerical

Job Description

Seeking administrative, clerical professionals for multiple opportunities in the Montgomery County Maryland area.  Duties will include but may not be limited to: Responsibilities:   - Answer and direct phone calls   - Organize and schedule meetings and appointments   - Maintain contact lists   - Produce and distribute correspondence memos, letters, faxes and forms   - Assist in the preparation of regularly scheduled reports   - Develop and maintain a filing system   - Order office supplies   - Book travel arrangements   - Submit and reconcile expense reports   - Provide general support to visitors   - Provide information by answering questions and requests   - Generate reports   - Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques   - Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies   - Carry out administrative duties such as filing, typing, copying, binding, scanning etc.   - Organize travel arrangements for senior managers   - Write letters and emails on behalf of other office staff   - Book conference calls, rooms, taxis, couriers, hotels etc.    - Maintain computer and manual filing systems   - Handle sensitive information in a confidential manner   - Take accurate minutes of meetings   - Coordinate office procedures   - Reply to email, telephone or face to face inquiries   - Develop and update administrative systems to make them more efficient   - Resolve administrative problems   - Receive, sort and distribute the mail   - Greet and assist visitors to the office   - Photocopy and print out documents on behalf of other colleagues   Requirements:   - Proven administrative/ clerical  experience   - Knowledge of office management systems and procedures   - Excellent time management skills and ability to multi-task and prioritize work   - Attention to detail and problem solving skills   - Excellent written and verbal communication skills   - Strong organizational and planning skills   - Proficient in MS Office   - At least 2-3 years of experience in the field or in a related area   - High school diploma or equivalent; college degree preferred   Administrative Assistant top skills & proficiencies:   - Reporting Skills   - Administrative Writing Skills   - Microsoft Office Skills   - Analysis   - Professionalism   - Problem Solving   - Supply Management   - Inventory Control   - Verbal Communication   - Office Administration Procedures   - Typing Skills   - Attention to Detail   - Accuracy   - Multitask   - Telephone Skills   - Teamwork   - Discretion and Judgment   - Patience We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Seeking administrative, clerical professionals for multiple opportunities in the Montgomery County Maryland area.  Duties will include but may not be limited to: Responsibilities: Answer and direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Organize travel arrangements for senior managers Write letters and emails on behalf of other office staff Book conference calls, rooms, taxis, couriers, hotels etc.  Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Reply to email, telephone or face to face inquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort and distribute the mail Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues Requirements: Proven administrative/ clerical  experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office At least 2-3 years of experience in the field or in a related area High school diploma or equivalent; college degree preferred Administrative Assistant top skills & proficiencies: Reporting Skills Administrative Writing Skills Microsoft Office Skills Analysis Professionalism Problem Solving Supply Management Inventory Control Verbal Communication Office Administration Procedures Typing Skills Attention to Detail Accuracy Multitask Telephone Skills Teamwork Discretion and Judgment Patience
Job ID: JO-1904-56434
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
CAREERBUILDER TIP
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.
Don't miss out on new jobs like this
Get the latest jobs delivered to your inbox. Unsubscribe at any time.

Saving Your Job Alert

Job Alert Created

Well, this is embarrassing. We are having trouble saving your search. You can try again or come back at a later time.

Maximum Email Alerts

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.