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Administrative Assistant

Ultimate Gaithersburg Contractor
$16.00 - $22.00 / hour
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Seeking administrative, clerical professionals for multiple opportunities in the Montgomery County Maryland area.  Duties will include but may not be limited to:

Responsibilities:
 
  • Answer and direct phone calls
     
  • Organize and schedule meetings and appointments
     
  • Maintain contact lists
     
  • Produce and distribute correspondence memos, letters, faxes and forms
     
  • Assist in the preparation of regularly scheduled reports
     
  • Develop and maintain a filing system
     
  • Order office supplies
     
  • Book travel arrangements
     
  • Submit and reconcile expense reports
     
  • Provide general support to visitors
     
  • Provide information by answering questions and requests
     
  • Generate reports
     
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
     
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
     
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
     
  • Organize travel arrangements for senior managers
     
  • Write letters and emails on behalf of other office staff
     
  • Book conference calls, rooms, taxis, couriers, hotels etc. 
     
  • Maintain computer and manual filing systems
     
  • Handle sensitive information in a confidential manner
     
  • Take accurate minutes of meetings
     
  • Coordinate office procedures
     
  • Reply to email, telephone or face to face inquiries
     
  • Develop and update administrative systems to make them more efficient
     
  • Resolve administrative problems
     
  • Receive, sort and distribute the mail
     
  • Greet and assist visitors to the office
     
  • Photocopy and print out documents on behalf of other colleagues
     
Requirements:
 
  • Proven administrative/ clerical  experience
     
  • Knowledge of office management systems and procedures
     
  • Excellent time management skills and ability to multi-task and prioritize work
     
  • Attention to detail and problem solving skills
     
  • Excellent written and verbal communication skills
     
  • Strong organizational and planning skills
     
  • Proficient in MS Office
     
  • At least 2-3 years of experience in the field or in a related area
     
  • High school diploma or equivalent; college degree preferred
     
Administrative Assistant top skills & proficiencies:
 
  • Reporting Skills
     
  • Administrative Writing Skills
     
  • Microsoft Office Skills
     
  • Analysis
     
  • Professionalism
     
  • Problem Solving
     
  • Supply Management
     
  • Inventory Control
     
  • Verbal Communication
     
  • Office Administration Procedures
     
  • Typing Skills
     
  • Attention to Detail
     
  • Accuracy
     
  • Multitask
     
  • Telephone Skills
     
  • Teamwork
     
  • Discretion and Judgment
     
  • Patience


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Seeking administrative, clerical professionals for multiple opportunities in the Montgomery County Maryland area. Duties will include but may not be limited to: Responsibilities: Answer and direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Organize travel arrangements for senior managers Write letters and emails on behalf of other office staff Book conference calls, rooms, taxis, couriers, hotels etc. Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Reply to email, telephone or face to face inquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort and distribute the mail Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues Requirements: Proven administrative/ clericalexperience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office At least 2-3years of experience in the field or in a related area High school diploma or equivalent; college degree preferred Administrative Assistant top skills & proficiencies: Reporting Skills Administrative Writing Skills Microsoft Office Skills Analysis Professionalism Problem Solving Supply Management Inventory Control Verbal Communication Office Administration Procedures Typing Skills Attention to Detail Accuracy Multitask Telephone Skills Teamwork Discretion and Judgment Patience

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management

Location

Salary Details

Based on Job Title, Location and Skills
$19
Below Avg. Average Above Avg.

Career Path

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Administrative Assistant
$16.00 - $22.00 / hour
Estimated Salary: $64K
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Job ID: JO-1904-56434

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