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  • Fort Thomas, KY

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Accounts Payable Coordinator

RWI Logistics, LLC • Fort Thomas, KY

Posted 25 days ago

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Job Description

Job Title: Accounts Payable (A/P)
Shift: 1st Shift #
The Accounts Payable (A/P) position is responsible for the verification of proper backup paperwork as well as accurately processing of carrier payments. Processes potential chargebacks and/or reimbursements to carriers to ensure proper debit/credit to offset billed invoice charges. The A/P Coordinator must recognize improper invoicing through research and document results of the search, then contact the carrier to settle discrepancies.
Duties and responsibilities
Essential duties and responsibilities of the position include but are not limited to:
  • Runs reports, scan files and verify load paperwork for accuracy.
  • Audits carrier statements and handles carrier phone calls as it regards past due payments as well as potential address charges for carriers. 
  • Processes carrier loads with appropriate general ledger pay types.
  • Process and analyze vendor payables, obtain the proper approvals and assign the correct general ledger coding.
  • Build working relationships with internal departments and carriers to resolve payroll disputes in a timely manner.
  • Communicates with the Accounting Lead or Controller regarding any A/P issues
  • Assists with carrier issues as needed.
  • Assists the Controller and other members of the Accounting as requested.
  • Other duties as required and assigned
Qualifications to perform the job successfully include:
  • Education: High school diploma or GED (General Education Diploma) equivalency
  • Experience: two (2) years of Accounts Payable preferred
  • Ability to work in a fast-paced and deadline-driven office environment
  • Well-developed verbal and written communication skills
  • Must be able to work as a team member and individually as the position requires
  • Strong prioritization skills, multi-tasking skills, and works with a high sense of urgency
  • Commitment to executional excellence and outstanding customer service
  • Good attention to detail and organizational skills
  • Working knowledge of Microsoft Office:
  • Outlook – email, calendar, and task functions
  • Excel – creating and manipulating worksheets, including creating and understanding of formulas
  • Word – creating and manipulating documents
  • Working knowledge of MercuryGate and GP preferred
  • Internal/current employees at least 6 months employment with RWI Logistics LLC
Working conditions
This position is performed in a general office setting. No additional physical requirements.
Physical requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee must be able to operate a computer/laptop and telephone, and ability to talk and hear. 
Job ID: 189
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