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Legal Secretary (Intellectual Property) at Pillsbury Winthrop Shaw Pittman LLP

Legal Secretary (Intellectual Property)

Pillsbury Winthrop Shaw Pittman LLP McLean, VA Full-Time
McLean, Virginia

Job Description

Primary Responsibilities:

  • Provide legal secretarial support to attorneys and patent agents in the Intellectual Property Practice Section. 
  • Responsibilities including creating shells for Office Action responses, preparation and electronic filing of responses, and assisting with other submissions and documents as required by the USPTO. 
  • Review timekeeper docket reports and maintain docket notes to keep IP timekeepers abreast of upcoming deadlines and their respective status.
  • Report communications from the USPTO to attorneys and clients and ensure prompt responses to inquiries. 
  • Research, generate, and update case status reports and IP schedules for clients, attorneys, and other IP timekeepers. 
  • Access and research a variety of patent databases. 
  • Open new matters, review and edit client bills, screen calls and emails, process expense reports, submit check requests, process invoices, handle travel arrangements, and maintain electronic files. 
  • Assist with secretarial coverage when IP legal secretaries are unexpectedly out or on vacation.


  • 5+ years of legal secretarial experience in patent prosecution required and in-depth knowledge of USPTO rules and regulations.
  • Maintain a thorough knowledge and understanding of U.S. Patent and Trademark Office rules      and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution.
  • Tech savvy with advanced-level MS Office Suite and Adobe Acrobat skills required. 
  • Excellent client service, communication, organizational, and time management skills a must. 
  • Seeking a resourceful IP legal secretary who is a team player with outstanding interpersonal skills and a strong work ethic.
  • Bachelor's degree preferred.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at[ Link removed ] - Click here to apply to Legal Secretary (Intellectual Property)[ Link removed ] - Click here to apply to Legal Secretary (Intellectual Property).

Recommended Skills

  • Adobe Acrobat
  • Communication
  • Creativity
  • Customer Service
  • Databases
  • Filing
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