Financial/Federal Grants and Reimbursement Analyst – (2402572)

Jul 19, 2024

Texas Department of Transportation

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT’s Financial Management Division is seeking a Financial/Federal Grants and Reimbursement Analyst with experience in grants and project accounting and Federal grant audits. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let’s talk!

Apply here:

This position performs various accounting-related activities. Responsibilities include but are not limited to accounting for and initiating reimbursements for Federal grants with various federal entities, responding to internal and external audit requests (including the Federal Single Audit), processing journal entries and timely adjustments in PeopleSoft and other applications. Work requires excellent communication skills, ability to collaborate with different areas of FIN, other TxDOT districts & divisions and auditors. Employee must have a high level of attention to detail, handle multiple tasks, and strong research & problem-solving skills. Experience with PeopleSoft, Microsoft applications, Tableau and web applications is preferred.

• Accurately process billings of federal reimbursements, in a timely manner, from various federal entities including but not limited to Federal Highway Administration (FHWA), Federal Aviation Administration (FAA), Federal Transit Administration (FTA) and National Highway Traffic Safety Administration (NHTSA).
• Assist with internal and external audits of federal programs and financial reports throughout the fiscal year. Ensure accurate and timely completion of audit activities, including coordination of meetings, data/documentation inquiries and addressing questions regarding data, processes and/or procedures. Assist with developing internal controls to mitigate risk of non-compliance.
• Process summary journal vouchers for funding & expenditures adjustments, analyze/reconcile federal receivables quarterly, assist with Cash Management Improvement Act activities to determine interest calculations, assist with year-end data requests and activities to support key stakeholder and preparation of annual financial reports.
• Research and prepare responses to federal billing & audit inquiries, notifications, legislation, and ad-hoc requests in a timely, clear, and concise manner. Coordinates responses with TxDOT district/division offices, MPOs, federal and local entities, as needed.
• Assist in developing Federal Billing & Audit procedures and guidance to ensure district & division offices are in compliance with laws, regulations, policies, procedures, and standards pertaining to federal-aid transportation programs.
• Develop Federal Billings & Audits training material and procedural documents; assist with training for new employees.
• Completes projects timely and accurately and within established deadlines.
• Accurately and within established deadlines, completes other duties as assigned.

Experience: 2 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by fulltime or prorated part-time equivalent).

Preferred Qualifications:

• Bachelor's degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

Knowledge of:

• Grant, fund and cost accounting principles and procedures
• Federal grant compliance and programs
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices, and procedures
• Generally accepted accounting principles, procedures, and terminology
• Bookkeeping practices and procedures
• Applicable laws, rules, and regulations
• Developing, implementing, and monitoring budgets and project accounting

Expert skill in:

• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area

Proficient skill in:

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Using basic mathematical fundamentals
• Analyzing and organizing business and technical data
• Preparing and maintaining confidential and sensitive records, files and reports

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Military Occupational Specialty (MOS): TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable.

Applicant Information: The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.