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Program Coordinator - Laney Graduate School at Emory University

Program Coordinator - Laney Graduate School

Emory University Atlanta, GA (Onsite) Full-Time
Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


This position supports both the Laney Graduate School's recruiting activities and activities related to diversity and community engagement. Reports to the Associate Dean for Diversity, Recruitment, and Community Engagement/Chief Diversity Officer.


* Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
* Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
* Conducts research and gathers information to develop various publications.
* Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
* Assists in developing and coordinating program-related conferences, conventions, or meetings.
* Monitors expenditures and may participate in the budget planning process and prepare financial reports.
* May assist in identifying funding resources and developing fund-raising strategies and initiatives.
* Prepares operational and statistical reports. Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
* May supervise assigned project staff, interns and/or volunteers.
* Performs related responsibilities as required.
* This is not an administrative support position.


* Organizes, coordinates and plans operational facets of the Diversity, Inclusion, and Community Engagement office.
* Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. Ensures vital processes continue uninterrupted at very busy times and monitors processes to ensure accuracy.
* Works with campus stakeholders to enhance the LGS's infrastructure and culture of recruiting.
* Prepares and distributes operational, statistical, and financial reports, as requested. Ensures preparations are accurate and factual and comply with federal and state regulations and/or institutional policies.
* Coordinates logistical arrangements for meetings, conferences, and travel. Specifically, manages all logistics for the following events, including room reservations, catering, communications, and acting as host/hostess during the event:

o EDGE events and on-campus recruiting visits

o Learning about Laney: Preview Visitation

o Summer Undergraduate Research Program. Acts as liaison with ECAS (housing; mentor matching; payroll; scheduling of the professional development session, etc.).

o Assist with Diversity Week and the Diversity Events during Graduate Appreciation Week

* Keeps track of all recruiting items, including promotional supplies, printed collateral, suitcases, visitation schedules, and plans.
* Tracks activities around social media and Prospect campaigns, including coordinating among communications, systems, and recruiting.
* Coordinates and organizes our "best practices" materials; keeps track of documents, responds to program inquiries, and assists with updates and other tasks.
* Assists with assembling related materials to ensure there are regular updates to the EDGE and Recruitment aspects of the LGS website.
* Serves as a liaison to and interacts with other affiliated groups and organizations. Ensures that lists of community partners, both external and internal, are kept current.
* Communicates with national and possibly international program contacts.
* Monitors expenditures and ensures accurate and timely processing of expense reports, reimbursements, and all related expenses.
* Performs related responsibilities, as requested.


* Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

The COVID-19 vaccine or an approved exemption is currently only required for individuals working in a clinical setting. For more information on the University or Hospital policies, including exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at
(V) |
(TDD). Please note that one week advance notice is preferred.

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