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  • Washington, DC

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Jr Travel Specialist

PAE • Washington, DC

Posted 11 days ago

Job Snapshot

Full-Time
Other Great Industries
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Job Competition

3

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Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Jr Travel Specialist

  • Macfadden is seeking a Junior Travel Specialist to support USAID's Office of Crisis Surge Support Staff (RS3). The Junior Travel Specialist supports the Travel team, assisting with travel arrangements for office personnel.

    Key Responsibilities:

    1. Supports RS3 to ensure that all travel arrangements, documents and document processes are compliant for the client and corporate.

    2. Provide clear communication to all customers on the travel process while maintaining a high standard of customer service.

    3. Responsible for maintaining physical and virtual document filing systems.

    4. Maintain lists and follow-up on all actions, be highly organized, pay close attention to detail, have excellent proofreading skills with a mastery of English grammar, and be able to handle multi-tasking well.

    5. Possess sound judgment and excellent interpersonal skills.

    Essential Functions:

    Travel Support

    • Manage the ticketing process for deployable personnel.
    • Prepare travel authorizations in accordance with the Agency's Travel Regulations.  Obtain country clearances and assure appropriate accounting information is included on all Travel Authorizations (TAs). 
    • Assist in processing additional travel documentation, including security clearance verifications.
    • Assist USAID travelers with the preparation, review and submission of travel voucher package.
    • Establish and maintain effective and productive working relationships with administrative and financial personnel in USAID Missions, M/FM, regional financial management service centers, USAID Travel Office (M/AS/TT), USAID Administrative Management Services (AMS), and the Agency’s Travel Agent to facilitate the timely processing of requests and resolution of problems encountered.
    • Coordinate with Administrative Support Specialist, Budget, Training and other office staff as required on travel and serve as the primary point of communication for travel activities and circulate information about travel as needed.

    Visa Support

    • Provide visa and passport services for deploying personnel: including researching requirements, working with personnel to complete applications and traveling to USAID/Classified visas and passports to submit application for traveler.
    • Track and monitor passport and visas.

    Administrative Support and Documentation Systems

    • Ensure the maintenance of hard and electronic files and assist in maintaining tracking systems for travel related documents such as: travel authorizations, vouchers, scanned passports, photos, medical evacuation policy information, etc.
    • Provide reporting support, prepare correspondence and documents.
    • Maintain project physical files and "real time" record of all current travelers and their itineraries
    • Assist, support, and backstop, as needed, deployment coordination process.
    • Provide travel and deployment briefing to incoming deployable staff.

    Education & Experience: Bachelor’s degree with at least 1 year of office experience.

    Skills:             

    • Position requires the ability to work in high pressure situations occasionally exceeding normal business hours.
    • Must have strong verbal and written communication skills as well as the ability to work independently or in a team environment.
    • Proficient in Excel and other MS Office programs.
    • Excellent critical thinking and organizational skills
    • Ability to multi-task in fast paced environment.
    • Detail-oriented.

    U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.
     
    Physical Requirements
    While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls.  The employee is occasionally required to reach with hands and arms.  Specific vision abilities required by this job include close vision.  The employee must occasionally lift or move up to 25 pounds.


    This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.

    PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

EEO is the Law Poster Supplement

Job ID: R0031751
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