Skip navigation
Unable to save this job. Please try again later.

{msg}

Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Email Send Failed!

Admin Specialist Clerical

Securitas USA • Reno, NV

Posted 21 days ago

Job Snapshot

Full-Time
Experience - None
Degree - High School
$13.00 - $14.00 /Hour
Employment - Recruiting - Staffing, Hospitality, Security
Admin - Clerical, Consultant, Customer Service
Relocation - No
71

Applicants

How Do You Compare to the Competition?

Get facts about other applicants with a CareerBuilder Account

Job Description

SECURITAS RENO NOW SEEKING ADMIN SUPPORT FOR OUR RENO BRANCH LOCATION

HIGHLY ORGANIZED? EXCELLENT CUSTOMER SERVICE SKILLS? STRONG COMMUNICATION SKILLS?

Immediate Opening for qualified individual!

Apply Now at www.securitasjobs.com or call Cynthia Battistoni at 702 672-7928

Performs a variety of responsible administrative functions that may include payroll, human resources, office management, scheduling, accounts payable and/or accounts receivable. May serve as a lead to office staff.

Distinguishing Characteristics: Primary job function is performing general administrative support of a responsible nature.

Essential Functions:

  • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
  • In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
  1. Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing.
  2. Schedules meetings and conferences and assists with travel reservations.
  3. Processes paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits; coordinates enrollment and changes with Region or operations center benefits function.
  4. Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections.
  5. Reconciles all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame.
  6. Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections.
  7. Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.
  8. Contacts clients to set up payment plans on past due accounts.
  9. May serve as Office Manager and provide lead direction to administrative and/or support staff.
  10. Performs tasks and duties of a similar nature and scope as required for assigned office.

EOE/AAP/M/F/D/V
License No. 1100


Job Requirements

SECURITAS RENO NOW SEEKING ADMIN SUPPORT FOR OUR RENO BRANCH LOCATION

HIGHLY ORGANIZED? EXCELLENT CUSTOMER SERVICE SKILLS? STRONG COMMUNICATION SKILLS?

Immediate Opening for qualified individual!

Apply Now at www.securitasjobs.com or call Cynthia Battistoni at 702 672-7928

Performs a variety of responsible administrative functions that may include payroll, human resources, office management, scheduling, accounts payable and/or accounts receivable. May serve as a lead to office staff.

Distinguishing Characteristics: Primary job function is performing general administrative support of a responsible nature.

Essential Functions:
•The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
•All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
•Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
•In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
•All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
1.Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing.
2.Schedules meetings and conferences and assists with travel reservations.
3.Processes paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits; coordinates enrollment and changes with Region or operations center benefits function.
4.Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections.
5.Reconciles all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame.
6.Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections.
7.Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.
8.Contacts clients to set up payment plans on past due accounts.
9.May serve as Office Manager and provide lead direction to administrative and/or support staff.
10.Performs tasks and duties of a similar nature and scope as required for assigned office.

EOE/AAP/M/F/D/V

License No. 1100
Job ID: ADMIN63545
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
CAREERBUILDER TIP
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.