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  • Chicago, IL
  • Advanced Resources

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Executive Assistant - Non-Profit

Advanced Resources • Chicago, IL

Posted 20 days ago

Job Snapshot

Healthcare - Health Services


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Job Description

Job Number: 446872

Executive Assistant - Non-Profit

Job description

General Summary Of Position Responsibility

Providing advanced administrative support to the Chair and senior directors. In addition to managing comprehensive administrative responsibilities, this position will complete mid to large scale projects and maintain multiple Outlook calendars prioritizing appointments and ensuring that meetings, deadlines, and other duties of the office flow seamlessly. Strong administrative acumen, advanced Outlook, software, project coordination, and calendar management experience is required.

Essential Job Functions

Area Specific Job Accountabilities :

  • Project manage divisional and departmental projects as outlined by chairman and senior directors
  • Produce correspondence, reports and presentations using Microsoft Office Suite
  • Coordinate meeting logistics to include conference room selection, catering, AV, and telecom needs
  • Accountable for the development and distribution of meeting materials, agendas, and meeting notes
  • Arrange travel and create itineraries for client/candidate visits
  • Process reimbursement requests, purchase orders, and invoices
  • Establish clear, well-defined processes necessary for recurring tasks
  • May coordinate and supervise clerical activities within the department
  • Assist with various other duties as assigned

Knowledge, Skills And Abilities

  • Bachelor's degree preferred; 2+ years supporting senior management/C-Suite executives required
  • Prior experience coordinating work flows for senior leaders in a complex environment
  • Vast experience managing multiple Outlook calendars simultaneously
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • Solid organizational and time management skills with the ability to prioritize work
  • Proven ability to effectively deal with ambiguity
  • Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy
  • Ability to analyze complex problems, interpret operational needs, and develop solutions
  • Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence
  • Meticulous attention to detail; exceptional oral and written communication skills
  • Proactive thinker; ability to anticipate and prepare ahead of need
  • Intermediate to advanced project management experience a plus

Job ID: AdvancedGroup_446872
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