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Administrative Assistant

Ultimate • Bethesda, MD

Posted 20 days ago

Job Snapshot

Full-Time
$30,000.00 - $45,000.00 /Year
Telecommunications
Admin - Clerical
0

Applicant

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Job Description

Job Title:                              Administrative Assistant
Qualifications:                  High School Diploma                        
Position Summary:          Supports the organization by providing administrative, clerical and organizational support.
Performs a variety of complex administrative duties requiring a comprehensive knowledge of office operations. Independently applies policies and procedures, greets visitors, handles operational details of the office, compiles and summarizes data, and prepares reports.  Has varied public contacts.  The job requires the employee to work closely with other members of the organization, officials of other agencies and the general public.
 
Essential Duties and Responsibilities:

-  Accurate typing at not less than forty-five words per minute.
- Proficiency in Microsoft Office applications.
- Knowledge of: office practices, procedures and equipment; business English, spelling, punctuation, grammar and arithmetic; and office management procedures.      
- Ability to: understand and follow complex oral and written instructions with precision; compose correspondence; interact with the public in an effective and courteous manner; establish and maintain effective relationships with superiors, subordinates, associates, representatives of other organizations and the general public; maintain multifaceted clerical records and prepare accurate reports from various records; plan, organize and execute complicated and continuing assignments accurately in accordance with established laws, rules and regulations and apply policies to daily work problems; design, install, and maintain clerical methods, forms and procedures under general supervision; work independently on intricate and confidential administrative tasks; and utilize personal computers and appropriate software packages.
- Possesses strong time management skills and has the ability to prioritize tasks and be results oriented.
- Answers telephones.
- Types correspondence, statements, tables, forms, etc.

- Assists management with administrative tasks such as tracking and compiling information of interest.
Prepares various reports.   - Reads and answers correspondence. 
- Performs other duties as assigned.

 Competencies:
 Problem Solving:

- Proven ability to manage technical and administrative problem solving.
- Carefully analyzes problems and uses sound judgment to make good decisions.

 Professionalism:

- Demonstrates tact, discretion and sound judgment at all times.
- Arrives for work on time and completes all assignments in a responsible and professional manner
- Listens actively and asks follow up questions to clarify expectations as needed
- Contributes to maintaining an atmosphere of mutual trust and respect by using and modeling respectful communication at all times

 Organization:

- Possesses strong time management skills and prioritizes tasks and projects

Clearly articulates thoughts and information in both oral and written format

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Accurate typing at not less than forty-five words per minute.
Proficiency in Microsoft Office applications.
Knowledge of: office practices, procedures and equipment; business English, spelling, punctuation, grammar and arithmetic; and office management procedures.
Ability to: understand and follow complex oral and written instructions with precision; compose correspondence; interact with the public in an effective and courteous manner; establish and maintain effective relationships with superiors, subordinates, associates, representatives of other organizations and the general public; maintain multifaceted clerical records and prepare accurate reports from various records; plan, organize and execute complicated and continuing assignments accurately in accordance with established laws, rules and regulations and apply policies to daily work problems; design, install, and maintain clerical methods, forms and procedures under general supervision; work independently on intricate and confidential administrative tasks; and utilize personal computers and appropriate software packages.
Possesses strong time management skills and has the ability to prioritize tasks and be results oriented.
Answers telephones.
Types correspondence, statements, tables, forms, etc.
Assists managementwith administrative tasks such as tracking and compiling information of interest.
Prepares various reports.
Reads and answers correspondence.
Performs other duties as assigned.
Job ID: JO-1709-9252
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