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Company Contact Info

  • Shrewsbury, MA
  • Stephanie Beck
  • Phone: 617-574-8200
  • Phone:: 617-574-8223

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Administrative Assistant

KNF&T, Inc • Shrewsbury, MA

Posted 14 days ago

Job Snapshot

Contract to Hire
Travel - None
Experience - At least 3 year(s)
Degree - 4 Year Degree
Computer Software
Admin - Clerical

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Job Description

A tech leader in Shrewsbury, MA is seeking an experience Administrative Assistant to join their team on a contract-to-hire basis. As the Administrative Assistant, you will support the establishment of a new program headquarters office and then provide on-going administrative support to the Program Manager and headquarters management staff (4 managers) involving independent judgment, initiative and discretion. Apply today!

Responsibilities for the Administrative Assistant:

  • Maintain records for the facilities
  • Track equipment orders and coordinate site evaluations and equipment installations with field service
  • Attend Massachusetts Program meetings, taking notes and preparing official meeting minutes
  • Prepare and submit invoices and purchase orders for payment
  • Assist with preparing reports and researching report data
  • Compose routine correspondence, emails, reports, forms, and the like for review by supervisor
  • Prepare/update complex spreadsheets and/or Power Point presentations that will be shared with other internal/external team members and executives
  • Maintain office equipment with paper, toner, etc.  
  • Contact equipment service technicians when needed
  • Coordinate meetings as necessary
  • Receive, screen and route all incoming telephone calls and visitors
  • Receive, sort, and distribute daily mail and order office supplies
  • Prepare all outgoing courier materials and regular mail

Job Requirements

Requirements for the Administrative Assistant:

  • 3 years of experience supporting management level employees using Microsoft Office (Excel) products
  • Technology savvy with a strong knowledge working with Microsoft Office
  • Strong organizational skills with great attention to detail
  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with a customer service focus
  • Ability to work independently and as part of a team
  • Must be eligible to work in the U.S. without sponsorship      
Job ID: 82576
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