Position Summary The Accounting Manager will maintain all aspects of the accounting system associated with the Foundation, and oversee the fiscal responsibilities associated with each of the projects and grants, and is responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, year-end audit preparation and the support of budget and forecast activities. The incumbent will ensure compliance with all applicable laws, regulations, and generally accepted accounting principles; ensure the integrity and appropriateness of all accounting functions and financial systems; serve as authorized financial contact for the organization; perform all functions in fulfillment of our standards of excellence, utilizing continuous improvements in processes, policies, and procedures to nurture an environment which fosters optimal productivity and service to our business partners. The incumbent will need to be aware of and able to effectively speak about all the various financial aspects of the Foundation's operations.
The Accounting Manager works closely with the Executive Director and Human Resources Manager, requiring strong interpersonal communication skills, both written and verbal.
Function 1 (60%): Oversee accounting activities, such as accounts payable, general ledger, payroll processing. Supervise post award management practices. Resolve any financial matters. Prepare general ledger account reconciliation. Manage bank reconciliation, record and maintain cash receipts. Prepare accounts receivable billing and monitors collections, as well as month end executive reports in conjunction with month end close. Develop and maintain financial reports as needed for board meetings, and assist in the preparation of the annual report.
Function 2 (30%): Oversee all accounts receivable practices. Prepare documentation for the annual audit(s), including tax return resources, conducted by an outside audit firm and federal oversight groups. Work with administrative staff to ensure financial best practices and maximum potential in work ethics and efficiency.
Function 3 (10%): Assist Executive Director with any projects that may come up in the course of a business day. Maintain a strong relationship with VA Research Administrative staff, investigators, and the Associate Chief of Staff (ACOS) for Research. Provide financially relevant documentation to staff and investigators in order to ensure that information is disseminated timely and accurately . This is a management position with oversight of one full-time Accounting Associate.
Education: A Bachelor's degree with CPA. Master's degree in Accounting or Finance preferred.
Experience: At least 5 years of accounting experience, including payroll processing. Experience working in a non-profit environment is preferred.
Specific Skills: Extensive knowledge of accounting and finance, costing and budget practices. Ability to demonstrate understanding of the non-profit sector. Ability to work independently and collaboratively. Ability to work in a fast-paced environment with shifting priorities. Must have previous experience managing others. Excellent written and oral communication skills are critical. The ability to translate complex financial concepts to individuals at all levels, including finance and non-finance staff, is key in this role.
Special Knowledge, Licenses, Etc.: Demonstrated mastery of Generally Accepted Accounting Principles (GAAP). Working knowledge of ADP payroll (ADP WorkforceNow preferred). Familiarity with the Office of Management & Budget (OMB) Circulars pertaining to the management and administration of federal funds. Knowledge of federal, state and local tax reporting requirements.
The Ideal Candidate Possesses the Following Key Competencies:
Attention to detail and accuracy.
Excellent written and verbal communication skills providing for effective communication with colleagues, business partners, vendors, etc. to promote collaboration and team work.
Ability to meet deadlines and respond promptly to stakeholders.
Strong interpersonal skills, ability to work in team driven environment yet be able to work independently to complete tasks and responsibilities in a timely fashion.
Strong critical thinking skills, using logic, reasoning and sound judgement to identify alternative solutions to problems.
Possess strong organizational and time management skills.
Ability to adapt to changing organizational and operational needs with minimal supervision.
Set an example by maintaining an excellent working knowledge and a high level of proficiency in the performance of all processes of accounting.
Communicate openly and honestly with team members, peers, leadership and all others about plans, progress and problems.
Ability to manage and prioritize multiple projects while simultaneously meeting all goals and deadlines.
Proactive, problem-solving nature with an emphasis on detail and process improvements.