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Executive Assistant

Atlas Management Corporation Brentwood
$16.00 - $18.00 / hour
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Atlas Management has served the Nashville, TN and surrounding areas for over 20 years with staffing and recruitment services.  Atlas Management is currently hiring for an Executive Assistant for a position with government executives in the downtown area.  This position offers growth, exciting fast pace environment and a great opportunity to work for the State of TN.

Salary: $16.00 - $18.00 (DOE), contract to hire

Location: Nashville, TN

Schedule: Monday – Friday, 8a – 4:30p

Job Description:

·         A polished and service-oriented individual who represents the company and executives in a professional manner 

·         Uses exceptional judgement to prioritize internal and external requests for meetings, travel, calls and other activities

·         Develops a rapid understanding of the different external organization with whom the President and the Clinical Services group interact. 

·         Develops a rapid understanding of corporate office structure and field units.

·         Coordinates complex and high-volume travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.

·         Assists others with scheduling, travel and event planning, as requested. 

·         Schedules meetings (internal/external to the organization), conference calls, teleconferences and webinars as requested. 

·         Maintains Outlook calendars and email as assigned.

·         Prepares reports for company activities as required. 

·         Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed. Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested. 

·         Coordinates and schedules activities for outside Board affiliations. 

·         Takes pride in work, including being fastidious in assuring correspondence is free from typos, misspellings

·         Answers phones and screens phone calls, assists and directs callers and takes messages. 

·         Maintains schedule of use of conference rooms. 

·         Sorts and distributes mail and other deliveries.  Prepares packages for overnight delivery. 

·         Anticipates needs for stocks to keep office running well, and orders supplies as requested. 

·         Flexible in supporting any office projects needing extra attention due to specific deadlines. 

·         Assists other administrative support staff in projects and cross-coverage if needed. 

·         Genuinely likes and likes working with others

·         Practices and adheres to the company Code of Conduct and Mission and values.


   


 


Qualifications:

·         Requires 5+ years of consistent experience support of senior level executives.

·         Experience in corporate environment

·         Calendar management

·         Ability to handle confidential information appropriately

·         Proficient at Microsoft Suite (Word, Excel, Outlook, and PowerPoint;  Microsoft Project a plus)

·         High degree of flexibility required

·         Financial acumen helpful and desired

·         Excellent interpersonal skills

·         Excellent organizational skills

·         Detail-oriented

·         Ability to multi-task and work independently with minimum supervision. 

·         Ability to effectively communicate with all levels

·         Ability to work and participate in a team environment within and across department lines

 

Education:

·         Minimum High School diploma.  Bachelors degree preferred


Recommended skills

Attention To Detail
Multitasking
Coordinating
Scheduling
Microsoft Power Point
Microsoft Outlook

Location

Salary Details

Based on Job Title, Location and Skills
$17
Below Avg. Average Above Avg.

Career Path

See the next step in your career
Executive Assistant
$16.00 - $18.00 / hour
Estimated Salary: $110K
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For more than two decades, The Atlas team has provided comprehensive and strategic management and human resources solutions to businesses. We help organizations resolve complex recruiting, staffing, human resources, and call center challenges.

We stay focused on your goals and objectives and help implement solutions that bring measurable results.

A few of the companies that we have assisted are: AT & T, Bank of America, Bridgestone Firestone, Caterpillar Financial Services, Cigna Healthcare, Cummins Engine, Deloitte, Dollar General, Gannett Company, HCA Healthcare, Lucent Technologies, Nissan, Saturn, Tower Automotive, UPS, Xerox, and Web MD.

Atlas headquarters are located in Brentwood, Tennessee, a suburb of Nashville. Atlas has successfully operated branch and satellite offices in the following states: Alabama, Connecticut, Kentucky, Florida, Georgia, Illinois, Louisiana, Maryland, Michigan, Mississippi, Ohio, Oregon, Pennsylvania, Tennessee, Texas and Washington. We also have strategic alliances across the country which gives us the ability to expand our footprint and reduce operating cost for our customers. With our experience and our network of affiliates, we are very comfortable providing our proven solutions to clients at all of their locations and facilities.

Mission Statement

Above all, we endeavor to provide superlative quality and exceptional customer service to the industries that we serve!

Vision

To be the supplier of choice for the services that we provide.

Values

Exceed the expectations of our Clients
Recognize and continuously develop all of our associates
Treat everyone with dignity and respect
Operate with integrity, honesty and excellent business ethics 

Give back to the communities that we are privileged to serve
Certified: NMSDC, DBE, SBA

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