The Clinical Care Manager is responsible for utilization management by conducting utilization review activities, population management, cross-system consultation, provider management and treatment quality monitoring. The Clinical Care Manager must utilize clinical knowledge of best practices and evidence based treatments to ensure CBH members receive timely access to quality, medically necessary behavioral health services. When clinically indicated, Clinical Care Managers consult with CBH Physician and Psychologist Advisors to ensure the most effective treatment for the CBH member is being authorized.
Depending upon your team assignment, some or all of these may apply.
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• Complete Utilization Management activities including but not limited to: interagency meetings, social determinants interviews with members, treatment team meetings, case consultations, care coordination, provider meetings, reviews, treatment linkage.
• Complete expected number of UM activities per day/shift as specified under team specified under team specific responsibilities in established timeframes.
• Authorize and extend treatment authorizations when Medical Necessity Criteria is met.
• Consult with Physician Advisor, Psychologist Advisor and/or Clinical Supervisor as clinically appropriate.
• Generate denial letters based on physician consults and in accordance with state regulations as needed.
• Complete discharge reviews in a timely manner.
• Work directly with members, natural supports and providers in the community during 30-75% of work hours or 6-15 days per month.
• Facilitate care coordination with system partners to address social determinants, barriers to wellness, and other needs of members, including connection to appropriate community based services.
• Demonstrate an understanding of Evidence-Based Practices (EBPs) and connect members to appropriate evidence-based treatment at admission, during treatment, and at discharge.
• Monitor member’s length of treatment and work collaboratively with providers and other systems to address barriers to member receiving treatment in a less restrictive environment.
• Collaborate with other CBH departments to ensure quality of care, promote placement of members in the most appropriate services and to facilitate consistent longitudinal care management.
• Document provider quality concerns in accordance with CBH policy/procedure.
• Conduct provider meetings at least 1-2 times per year.
• Use data to inform clinical decision-making.
• Maintain documentation in CBH’s electronic system consistent with agency and industry standards.
• Understand and participate in grievance/complaint hearings as assigned.
• Respond to care coordination correspondence within 24-48 hours or sooner if necessary.
• Work collaboratively with team members including assisting with the training of newly hired employees as requested, covering work when peers are out of the office as assigned and finding coverage when absent.
• Attend all meetings as assigned and actively prepare for and participate in supervision and clinical case consultation.
• Maintain an accurate daily log of work completed.
• Contribute to projects and other duties as assigned.
Team Specific Responsibilities:
• Manage providers of BHRS and BHRS Exception programs.
• Complete an average of 8-15 UM activities per day.
• Complete packet reviews daily, as assigned, including: review of packet documentation, Physician consultation per Review Guidelines, provider notification, referral submission (if required), denial letter (if required), authorization generation (if required), and log of review.
• Participate in at least 8 interagency meetings per month for members being recommended for or enrolled in BHRS.
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• Facilitate collaboration with community-based treatment team for members experiencing a crisis.
• Conduct length of stay reviews for members with extended length of stay.
• Complete provider authorization corrections weekly.
• Education: Master’s degree in Social Work or related field or Registered Nurse
• License/Certification: License eligible and willing/able to obtain licensure within the first year of employment; PA Child Abuse Clearance required
Ø Preferred Licensure: Licensed Social Worker (LSW), Licensed Professional Counselor (LPC), Licensed Marriage and Family Therapist (LMFT), Licensed Clinical Social Worker (LCSW)
• Relevant Work Experience: Minimum of 3 years of direct clinical care experience working with adults, children, adolescents and/or their families in behavioral health settings and experience in assessment and treatment planning; and/or experience in a managed care setting
• Excellent clinical case conceptualization skills
• Meeting facilitation
• Proactive planning
• Customer service
• Familiar with medications
• Excellent verbal and written communication skills and ability to use them when communicating with internal and external stakeholders
• Excellent interpersonal and collaboration skills
• Proficient in MS Office, especially with Excel, and able to type at least 40 words per minute
• Ability to work independently and as part of a team
• Excellent time management and prioritization skills and ability to multi-task Compliant with HIPAA regulations