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  • New York, NY

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Administrative Assistant

Marcum LLP • New York, NY

Posted 1 month ago

Job Snapshot

Full-Time
Accounting - Finance
Admin - Clerical

Job Description

Marcum LLP is seeking a Administrative Assistant to join our growing and well established national firm in Roseland, NJ.This position requires an experienced Administrative/Operational professional with strong interpersonal and multitasking skills.

 We are committed to practicing work/life balance and offer  competitive salary and benefit packages.

Responsibilities - 
 

  • Support RMP/OMP in Roseland, NJ office
  • Answering partner’s phones/taking messages
  • Updating Staff Locator daily (staff tracking system for real-time location)
  • Entering partner’s time into Maconomy/Expenses (Time and billing package)
  • Scheduling – data entry into People Planner/running reports when necessary – working with scheduling administrator  
  • Booking travel/hotel/car services/rental cars for partners
  • Prepping conference room/dial in for all conference calls/conferences (where applicable, both in person and telephone conferencing) 
  • Tracking Partner's Linked In account – www.linkedin.com 
  • Manage RMP Uber account when asked 
  • Updating partner’s business contacts – v cards 
  • Formatting Engagement letters/rep letters
  • Formatting Financial Statements (working with Word Processing Team)
  • Binding Financial Statements when necessary  
  • Covering Reception when necessary
  • Heavy calendar management (partner’s calendars), setting up meetings and sending out invites to clients, making reservations.  Tracking everything in their calendar and confirming any and all reservations. 
  • Managing Tracking spreadsheets of client meetings, conference calls, emails sent out to clients (including main clients, extended clients, prospect and targets) are to be entered into tracking spreadsheet on a daily basis to ensure we keep track in an effort to provide continuous support to both OMP/RMP 
  • Booking conference rooms
  • Taking care of partner’s needs day to day, including internet usage when necessary (such as ordering tickets, gifts for clients, researching restaurants, etc.)
  • Working closely with tax team to fulfill their needs (including use of Go File Room)
  • Reviewing bound copies of financial statements, creating transmittal letters and mailing them out.
  • Each bound copy needs to be carefully reviewed for any binding mistakes such as marks on any of the pages, ink smudges 
  • Creating Fed Ex labels when necessary, especially for tax team – www.fedex.com

Job Requirements

Qualifications

  • 6 years + experience as an  executive administrative assistant, Associates Degree or 4 year degree, preferred.
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